Frontken Berhad Annual Report 2016

Frontken Corporation Berhad (651020-T)

ANNUAL REPORT

2016

Principle 8 – Strengthen relationship between Company and shareholders (cont’d)

8.1 The Board should take reasonable steps to encourage shareholder participation at general meetings (cont’d)

General meetings remain the principal forum for dialogue between the Company and its shareholders. The Company

holds its general meetings at the Company’s premises which is easily accessible by the shareholders and at a time

convenient to the shareholders to encourage them to attend and participate in the meetings either in person, by

corporate representative, by proxy or by attorney. The shareholders are encouraged and given sufficient opportunity to

enquire about the Group’s activities and prospects as well as to communicate their expectations and concerns to the

Board at these meetings.

The Company held its Twelfth Annual General Meeting (“Twelfth AGM”) on 24 June 2016. The Notice of AGM, Annual

Report and the related circular were sent to the shareholders in accordance with the regulatory and statutory provisions.

The Notice of the Twelfth AGM was also advertised in a national English newspaper within the prescribed deadline.

During the AGM, the Chairman and Managing Director took on questions and provided the relevant information on the

performance for the financial year 2015. The Chairman, when presenting the agenda items for voting, also gave a brief

description of the items to be voted and shareholders were invited to ask questions before voting commenced besides

informing them that they could demand for a poll, if need be.

The shareholders approved all the resolutions put forth at the Twelfth AGM and the results of the Twelfth AGM were

announced to the shareholders via the Bursa Link at the conclusion of the AGM.

Minutes were kept to record the proceedings of the Twelfth AGM and shareholders may inspect the minutes in

accordance with the provisions of the Companies Act 1965.

8.2 Board should encourage poll voting

With the amendments to the Listing Requirements of Bursa Malaysia Securities Berhad on 24 March 2016 that require

resolutions at General Meetings to be decided by poll, all the resolutions to be voted on at the forthcoming Annual

General Meeting will be decided by way of poll with a duly appointed scrutineer(s) to oversee the voting process and

the outcome thereof. The Company’s share registrar is well equipped to facilitate the conduct of such polling process.

At the Twelfth AGM of the Company, which was held on 24 June 2016, all the resolutions were decided on a show of

hands.

8.3 Board should promote effective communication and proactive engagements with shareholders

Shareholders’ meetings are important events for the Board to meet the shareholders. The Chairman allots sufficient time

to encourage the shareholders, proxies and the corporate representatives to ask questions pertaining to the matters

tabled at the shareholders’ meetings. The Senior Management and External Auditors are present at the shareholders’

meetings to answer any query that the shareholders, proxies and corporate representatives may ask.

The Board has set up the corporate website at

to encourage shareholders and investors to pose

questions and queries to the Company. These questions and queries will be attended to by the Company’s senior

management. In addition, the Board also encourages shareholders, stakeholders and other investors to communicate

with the Company through other channels, via post at Suite 301, Block F, Pusat Dagangan Phileo Damansara 1, No. 9,

Jalan 16/11, Off Jalan Damansara, 46350 Petaling Jaya, Selangor, Malaysia, fax at (03) 7968 3316 or e-mail at erichee@

This statement is made in accordance with the resolution of the Board dated 27 March 2017.

Corporate Governance

Statement

(cont’d)