Serba Dinamik Annual Report 2021

Section 8 | Additional Information 266 Notes : NOTES: (1) As part of the initiative to curb the spread of Coronavirus Disease 2019 (“COVID-19”), the Fifth Annual General Meeting (“AGM”) will be conducted on a fully virtual basis by way of live streaming from the broadcast venue at 4th floor, Menara Serba Dinamik, Presint 3.4, Persiaran Perbandaran, Seksyen 14, 40000 Shah Alam, Selangor Darul Ehsan, Malaysia and online remote voting through the Remote Participation and Voting (“RPV”) facilities via its website at www.propollsolutions.com.my (“Propoll Portal”)(Domain registration number D1A403203) provided by Propoll Solutions Sdn. Bhd. in Malaysia. According to the Revised Guidance Note and FAQs on the Conduct of General Meetings for Listed Issuers issued by the Securities Commission Malaysia on 16 July 2021, an online meeting platform located in Malaysia is recognized as the meeting venue and all meeting participants of a fully virtual general meeting are required to participate in the meeting online. (2) Members are to attend, speak (including posing questions to the Board via real time submission of typed texts) and vote (collectively, “participate”) remotely at the Fifth AGM Members are to attend, speak (including posing questions to the Board via real time submission of typed texts) and vote (collectively, “participate”) remotely at the Fifth AGM via the RPV facilities provided by Propoll Solutions Sdn Bhd via its website at www.propollsolutions.com.my (“Propoll Portal”). Please read the Administrative Details for the Fifth AGM of the Company for details on the registration process and procedures for RPV to participate remotely at the Fifth AGM of the Company. (3) Appointment of Proxy (a) A member of the Company is entitled to attend, participate, speak and vote and is entitled to appoint not more than two (2) proxies to attend, participate, speak and vote instead of him. Where a member appoints two (2) proxies, he shall specify the proportion of his shareholdings to be represented by each proxy. A proxy need not be a member of the Company. (b) A member of the Company who is an authorised nominee as defined in the Securities Industry (Central Depositories) Act, 1991 (“ SICDA ”) may appoint one (1) proxy in respect of each securities account it holds with ordinary shares of the Company standing to the credit of the said securities account. (c) Where a member of the Company is an Exempt Authorised Nominee as defined under SICDA which holds ordinary shares in the Company for multiple beneficial owners in one (1) securities account (“ Omnibus Account ”), there is no limit to the number of proxies which the Exempt Authorised Nominee may appoint in respect of each Omnibus Account it holds. (d) Where a member or the authorised nominee appoints more than two (2) proxies, or where an exempt authorised nominee appoints two (2) or more proxies, the appointments shall be invalid unless the proportion of shareholdings to be represented by each proxy is specified in the instrument appointing the proxies. (e) A proxy may but need not be a member of the Company. A proxy appointed to attend and vote shall have the same rights as the member to speak at the meeting. (f) The instrument appointing a proxy shall be in writing under the hand of the appointer or his attorney duly authorised in writing, or if the appointer is a corporation, either under its common seal or the hand of its officer or its duly authorised attorney. (g) The appointment of a proxy may be made in a physical copy form or by electronic means in the following manner and must be received by the Company not less than forty-eight (48) hours before the time appointed for holding the AGM or any adjournment thereof at which the person named in the appointment proposes to vote: (i) In physical copy form In the case of an appointment made in physical copy form, the proxy form must be deposited at AldPro Corporate Services Sdn. Bhd. (“AldPro”) at Level 5, Block B, Dataran PHB, Saujana Resort, Section U2, 40150 Shah Alam, Selangor. (ii) By electronic form The proxy form can be electronically lodged with AldPro, email to admin@aldpro.com.my . (h) For the purpose of determining a member who shall be entitled to attend and vote at the meeting via RPV, the Company shall be requesting Bursa Malaysia Depository Sdn. Bhd. to make available to the Company a Record of Depositors as at 24 January 2022 and only a member whose name appears on the Record of Depositors on that date shall be entitled to attend the meeting via RPV or appoint proxies to attend and vote in his stead.