ANNUAL REPORT 2021 119 GOVERNANCE CORPORATE GOVERNANCE STATEMENT (CONT’D) A. BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) I. Board Responsibilities (cont’d) 8. Code of Conduct, Code of Ethics and Code of Business Ethics The Group has established a Code of Conduct, Code of Ethics and Code of Business Ethics to promote a corporate culture which engenders ethical conduct that permeates throughout the Group. Whereas, the Board is focused on the creation that imbues throughout the Group. The Code of Conduct is based on principles in relation to trust, integrity, responsibility, excellence, loyalty, commitment, dedication, discipline, diligence and professionalism. The Code of Ethics is based on the principles in relation to sincerity, integrity, transparency, accountability and corporate social responsibility. The Code of Business Ethics sets out the standards of ethical business practices and conduct that the Group expects from all business associates of the Group. The Group practices the relevant principles and values in the Group’s dealings with employees, customers, suppliers and business associates. The Directors, officers and employees of the Group are also required to observe, uphold and maintain high standards of integrity in carrying out their roles and responsibilities and to comply with the relevant laws and regulations as well as the Group’s policies. Ongoing training on the Code of Conduct, Code of Ethics, Code of Business Ethics and general workplace behaviour is provided to the Group’s employees to ensure they continuously uphold high standard of conduct when performing their duties. Subsequent to the introduction of the Malaysian Anti-Corruption Commission (Amendment) Act 2018, the Group has established an Anti-Bribery and Anti-Corruption Framework setting out the Group’s stance against bribery and corruption and adequate procedures for managing bribery and corruption risks in the Group’s businesses, regardless of the country of operation. Consequential to the establishment of the Anti-Bribery and AntiCorruption Framework, the Group has then adopted the Anti-Bribery and Anti-Corruption Policy and Anti-Bribery Procedures for Managing Stakeholders. The Board is provided guidance on disclosure of conflict of interest and other disclosure information/ requirements to ensure that the Directors comply with the relevant regulations and practices. In order to address and manage possible conflicts of interest that may arise between Directors’ interests and those of the Group, the Group has put in place appropriate procedures including requiring such Directors to abstain from participating in deliberations during meetings and abstaining from voting on any matter in which they may also be deemed as interested or conflicted. The Directors of the Group are also required to disclose and confirm their directorships and shareholdings in the Group and any other entities where they have interests for the Group’s monitoring on a half yearly basis or as and when required. Notices on the closed period for trading in the MYEG Shares are sent to Directors and Senior Management and the relevant employees on a quarterly basis specifying the timeframe during which they are prohibited from dealing in MYEG Shares, unless they comply with the procedures for dealings during closed period as stipulated in the MMLR of Bursa Securities. A copy of the Code of Conduct, Code of Ethics and Code of Business Ethics, Anti-Bribery and Anti-Corruption Policy and Anti-Bribery Procedures for Managing Stakeholders can be found on the Group’s website at https://www.myeg.com.my/investor-relations/governance. 9. Whistle Blowing Policy and Procedures The Group has adopted a Whistle Blowing Policy as the Board believes that a sound whistle blowing system will strengthen, support good management and at the same time, demonstrate accountability, good risk management and sound corporate governance practices. The policy is to encourage reporting of any major concerns over any wrongdoings within the Group. The policy outlines the relevant procedures such as when, how and to whom a concern may be properly raised about genuine or suspected instances of wrongdoing at the Group. The identity of the whistleblower is kept confidential and protection is accorded to the whistleblower against any form of reprisal or retaliation. All such concerns shall be set forth in writing and forwarded in a sealed envelope to either the Chairman of the AC, the Group Managing Director or Head of the Human Resource Department.
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