ADMINISTRATIVE NOTES RELATING TO THE 54TH ANNUAL GENERAL MEETING ADMINISTRATIVE NOTES RELATING TO THE 54TH ANNUAL GENERAL MEETING For Authorised Nominee and Exempt Authorised Nominee (i) Via Boardroom Smart Investor Portal - Login to https://investor.boardroomlimited.com using your User ID and Password from Step 1 above. - Select “MISC BERHAD FIFTY-FOURTH (54TH) ANNUAL GENERAL MEETING” from the list of Corporate Meetings and click “Enter”. - Click on “Submit eProxy Form”. - Select the company you would like to be represented (if more than one). - Proceed to download the file format for “Submission of Proxy Form”. - Prepare the file for the appointment of proxy(ies) by inserting the required data. - Proceed to upload the duly completed Proxy Appointment file. - Review and confirm your proxy(ies) appointment and click “Submit”. - Download or print the eProxy form as acknowledgement. Note: If you are the authorised representative for more than one (1) authorised nominee/exempt authorised nominee, kindly click the home button and select “Edit Profile” in order to add Company name. (ii) Via email - Write in to bsr.helpdesk@boardroomlimited.com by providing the name of Shareholder, CDS Account Number accompanied with the Form of Proxy to submit the request. - Please provide a copy of the Proxy Holder’s MyKad (front and back) or Passport in JPEG, PNG or PDF format together with his/her email address. a. You will receive a notification from Boardroom that your request has been received and is being verified. b. Upon system verification of your registration against the AGM’s Record of Depositors as at 11 April 2023, you will receive an email from Boardroom either approving or rejecting your registration for remote participation. c. You will also receive your remote access User ID and Password along with an email from Boardroom if your registration is approved. d. You are encouraged to submit your request at least twenty-four (24) hours before the commencement of AGM, i.e. by Monday, 17 April 2023 at 10.00 a.m., to avoid any delay in the registration process. Step 3 – Login to Virtual Meeting Portal Note: Please note that the quality of the connectivity to Virtual Meeting Portal for live webcast as well as for remote online voting is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users. a. The Virtual Meeting Portal will be opened for login starting one (1) hour before the commencement of AGM, which is from 9.00 a.m. on Tuesday, 18 April 2023. b. Please follow the steps given to you in the email along with your remote access User ID and Password to login to the Virtual Meeting Portal (Refer to Step 2 above). c. The steps given will also guide you on how to view live webcast, ask questions and vote. d. The live webcast will end and the Messaging window (for asking questions) will be disabled once the Chairman announces the closure of the AGM. e. You can then logout from the Virtual Meeting Portal. LODGEMENT OF FORM OF PROXY 11. Please deposit your completed Form of Proxy at the Company’s Share Registrar, Boardroom Share Registrars Sdn. Bhd. at 11th Floor, Menara Symphony, No. 5 Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia, not less than forty-eight (48) hours before the time appointed for the holding of the 54th AGM, i.e. latest by Sunday, 16 April 2023 at 10.00 a.m. 12. Alternatively, the proxy appointment can also be lodged electronically via “Boardroom Smart Investor Portal” at https://investor.boardroomlimited.com not less than forty-eight (48) hours before the time appointed for the holding of the 54th AGM, i.e. latest by Sunday, 16 April 2023 at 10.00 a.m. For further information, kindly refer to Note 10 – Steps 1 to 3 above. 13. The lodging of the Form of Proxy will not preclude you from personally participating remotely and voting at the 54th AGM should you subsequently wish to do so. Should you wish to personally participate remotely in the AGM, kindly register your intention to participate remotely via Boardroom’s website at https://investor.boardroomlimited.com (Refer to Note 10 - Steps 1 to 3 above). Please note that upon your registration to personally participate remotely in the AGM, your earlier proxy appointment will be deemed revoked. Alternatively, please write in to bsr.helpdesk@boardroomlimited.com to revoke your earlier proxy appointment no later than Sunday, 16 April 2023 at 10.00 a.m. 14. Members who are unable to participate remotely in the AGM are encouraged to appoint the Chairman of the Meeting or their proxy to vote on their behalf. MODE OF COMMUNICATION 15. You may email your questions in advance in relation to the agenda items for the 54th AGM to MISC Investor Relations at investor.relations@miscbhd.com commencing from 18 March 2023. The collection of questions will be closed at the same time as the proxy submission i.e. no later than Sunday, 16 April 2023 at 10.00 a.m. If you have any question for the Chairman/Board during the AGM, you may submit your question using the Messaging window facility which will be opened concurrently with the Virtual Meeting Portal, i.e. one (1) hour before the AGM, which is from 9.00 a.m. on Tuesday, 18 April 2023. The Chairman/Board will endeavor to respond to relevant questions during the Questions and Answers Session at the AGM. If there is time constraint, the responses to relevant questions will be published on the Company’s website at the earliest possible, after the AGM. MISC Berhad Annual General Meeting Annual General Meeting Integrated Annual Report 2022 274 275
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