ADMINISTRATIVE NOTES RELATING TO THE 54TH ANNUAL GENERAL MEETING ADMINISTRATIVE NOTES RELATING TO THE 54TH ANNUAL GENERAL MEETING VOTING PROCEDURE 1. The voting at the 54th AGM will be conducted by poll in accordance with Paragraph 8.29A of the Bursa Malaysia Securities Berhad Main Market Listing Requirements. 2. MISC has appointed Boardroom Share Registrars Sdn. Bhd. (“Boardroom”) as Poll Administrator to conduct the poll by way of electronic voting (“e-Voting”) and SKY Corporate Services Sdn. Bhd. as Scrutineers to verify the poll results. 3. For the purposes of this AGM, e-Voting will be carried out via personal smart mobile phones, tablets, personal computers or laptops. 4. Members and proxies are required to use one (1) of the following methods to vote remotely: (i) launch Lumi AGM by scanning the QR code given to you in the email along with your remote participation User ID and Password; or (ii) access to Lumi AGM via website URL https://meeting.boardroomlimited.my. 5. Please note that polling will only commence after announcement of poll open by the Chairman and until such time when the Chairman announces the closure of poll. 6. Upon closing of the poll session by the Chairman, the Scrutineers will verify the poll result reports and thereafter announce the results, followed by the Chairman’s declaration whether the resolutions put to vote are duly passed. 7. You must ensure that you are connected to the internet at all times in order to participate and vote remotely when the 54th AGM has commenced. Therefore, it is your responsibility to ensure that connectivity for the duration of the AGM is maintained. Kindly note that the quality of the connectivity to Virtual Meeting Portal for live webcast as well as for remote online voting is dependent on the bandwidth and stability of the internet connection at the location of the remote participants. REMOTE PARTICIPATION AND ELECTRONIC VOTING (“RPEV”) 8. Please note that the RPEV facilities is available to (i) individual shareholders; (ii) corporate shareholders; (iii) authorised nominees; and (iv) exempt authorised nominees. 9. By participating in the meeting, you will be able to view a live webcast of the meeting, ask questions and submit your votes in real time whilst the meeting is in progress. 10. Kindly follow the steps below on how to request for login ID and password. Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration only) Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 – Submit Request for Remote Participation User ID and Password. a. Access website https://investor.boardroomlimited.com. b. Click <<Register>> to sign up as a user and select the correct account type i.e. sign up as “Shareholder” or “Corporate Holder”. c. Complete registration with all required information. Upload a softcopy of your MyKad (front and back) or Passport in JPEG, PNG or PDF format. For corporate holder, kindly attach the authorisation letter as well. Click “Sign Up”. d. You will receive an email from Boardroom for email address verification. Click “Verify Email Address” from the email received to continue with the registration. e. Once your email address is verified, you will be re-directed to Boardroom Smart Investor Portal for verification of mobile number. Click “Request OTP Code” and an OTP code will be sent to your registered mobile number. Please enter the OTP Code to complete the process. f. An email will be sent to you within one (1) business day informing you on the approval of your Boardroom Smart Investor Portal account. You can login to the Boardroom Smart Investor Portal at https://investor.boardroomlimited.com to proceed with the next step. Step 2 – Submit Request for Remote Participation User ID and Password Note: The registration for remote access will be opened on 18 March 2023. For Individual/Corporate Shareholders -- Login to https://investor.boardroomlimited.com using your User ID and Password from Step 1 above. -- Select “MISC BERHAD FIFTY-FOURTH (54TH) ANNUAL GENERAL MEETING” from the list of Corporate Meetings and click “Enter”. (i) To attend the virtual meeting - Click on “Register for RPEV”. - Read and agree to the terms & conditions and click “Next”. - Enter your CDS Account Number and thereafter submit your request. (ii) To appoint proxy - Click on “Submit eProxy Form”. - Select the company you would like to be represented (if more than one, for Corporate Shareholder). - Enter your CDS Account Number and number of securities held. - Select your proxy - either the Chairman of the meeting or individual named proxy(ies). - Read and accept the General Terms and Conditions by clicking “Next”. - Enter the required particulars of your proxy(ies). - Indicate your voting instructions – FOR or AGAINST or ABSTAIN. If you wish to have your proxy(ies) to act upon his/her discretion, please indicate DISCRETIONARY. - Review and confirm your proxy(ies) appointment. - Click “Apply”. - Download or print the eProxy Form as acknowledgement. Note for Corporate Shareholder : If you are the authorised representative for more than one (1) corporate shareholder, kindly click the home button and select “Edit Profile” in order to add Company name. For Corporate Shareholder (via email) - Write in to bsr.helpdesk@boardroomlimited.com by providing the name of Shareholder, CDS Account Number accompanied with the Certificate of Appointment of Corporate Representative or Form of Proxy to submit the request. - Please provide a copy of the Corporate Representative’s or Proxy Holder’s MyKad (front and back) or Passport in JPEG, PNG or PDF format together with his/her email address. MISC Berhad Annual General Meeting Annual General Meeting Integrated Annual Report 2022 272 273
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