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Maxis Berhad
Annual Report 2014
Shareholders who are unable to attend are allowed to appoint proxies in accordance with the Company’s Articles to attend and
vote on their behalf. The Chairman and Board members are in attendance to provide clarification on shareholders’ queries.
Where appropriate, the Chairman of the Board will endeavour to provide the shareholders with written answers to any significant
questions that cannot be readily answered during the AGM. Shareholders are welcome to raise queries by contacting Maxis at
any time throughout the year and not only at the AGM.
The Companies Act, 1965 and the Company’s Articles require 21 days’ notice for the AGM but the Company has gone beyond
the prescribed requirement to issue a notice with 28 days’ notice period. Notice of the annual general meeting is advertised
in national circulated daily newspapers. The notice of the general meeting, which includes any item of special business, will
be accompanied by a statement regarding the effect of any proposed resolution in respect of such special business. Separate
resolutions are proposed for substantially separate issues at the AGM.
An email account has also been created to attend to all queries from shareholders pertaining to this Annual Report, including
any queries relating to the use of CD-ROM, form of proxy and all other matters relating to the forthcoming AGM. The email
address is
and this will be valid from 30 March 2015 to 28 April 2015 for this purpose.
The Board considers electronic poll voting as a viable voting option for its shareholders to be implemented in the future provided
that it is able to satisfy itself that the infrastructure is reliable and cost effective. The Chairman would at the outset of general
meetings inform the shareholders of their right to request to vote by poll.
3. Whistle-Blowing
In light of the requirements stipulated under the Capital Markets and Services Act 2007, the Bursa Securities’ Corporate
Governance Guide and the Companies Act, 1965, the Board recognises the importance of whistle-blowing and is committed to
maintaining the highest standards of ethical conduct within the Group.
A secure reporting mechanism for employees and third parties called the ‘Ethics Hotline’ has been established to report any
alleged unethical behavior, actual or suspected fraud within the Group. Dedicated channels for reporting have been set up.
These channels, under the custodian of the Internal Audit Department, are:
(i) Call or SMS to Ethics Hotline number (03-2330 6678 or 017-200 3922);
(ii) Email to
;
(iii) Send letters/documents to the Ethics Hotline Office c/o Internal Audit Department (Level 21, Menara Maxis, Kuala Lumpur
City Centre, 50088 Kuala Lumpur, Malaysia).
The Board and the Management give their assurance that employees’ and third parties’ identities are kept confidential and
that whistle-blowers will not be at risk to any form of victimisation or retaliation from their superiors or any member of the
Management provided that they act in good faith in their reporting. All concerns raised will be investigated by a team comprising
Internal Audit, Human Resource personnel and/or line management. All fraud and cases of unethical conduct will be deliberated
at the Defalcation Committee (an internal committee comprising Senior Management as members) which meets regularly on
matters pertaining to fraud and unethical practices. A report and updates on the fraud and cases of unethical conduct are
provided to the Audit Committee on a quarterly basis.
Corporate
Governance
