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Datasonic Group Berhad
(Company No. 809759-X)
29
STATEMENT ON CORPORATE GOVERNANCE
(Continued)
1.
ESTABLISH CLEAR ROLES AND RESPONSIBILITIES (CONT’D)
1.5 Access to Information and Advice (cont’d)
The agenda and supporting papers for all Board and Board Committees are distributed in
advance to allow the respective Board and Board Committees members sufficient time to
review and analyse the materials prior to the meetings.
The above access to information and advice demonstrates that the Board is fully aware of,
and acts on, any matter for decision to ensure proper direction and control of the Group.
1.6 Qualified and competent Company Secretary
The Company Secretary holds a professional qualification from the Institute of Chartered
Secretaries and Administrators, United Kingdom and is an Associate member of the Malaysian
Institute of Chartered Secretaries and Administrators.
The Company Secretary plays an advisory role in supporting the Board on matters relating to
the Company’s constitution, Board’s policies and procedures, compliance with the MMLR of
Bursa Malaysia, Companies Act, 1965 and related regulations.
The principle responsibilities of the Company Secretary include:-
a) Assist the Board as a whole and the Board members individually, as to how their
responsibilities should be properly discharged in the best interests of the Group;
b) Provide full assistance to the Board and its Committees on issues of compliance with rules
and procedures and statutory regulations;
c) Circulate relevant news articles, guidelines and updates on statutory and regulatory
requirements from time to time for the Board members’ reference and brief the Board
and its Committees on these updates at the meetings; and
d) Ensures that all meetings of the Board and its Committees are properly convened and that
deliberations, proceedings and decisions thereof are properly minuted and documented.
1.7 Board Charter
The Company’s Board Charter provides guidance and clarity regarding the roles and
responsibilities of the Board and the Board Committees, the requirements of Directors in carrying
out their roles and in discharging their duties towards the Company as well as the Board’s
operating practices.
The Board Charter will be periodically reviewed and updated in accordance with the needs
of the Company and any new regulations that may have an impact on the discharge of the
Board’s responsibilities.
The Board Charter is available for reference on the Company’s website at
www.datasonic.
com.my.