Datasonic Group Berhad Annual Report 2016

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Datasonic Group Berhad (Company No. 809759-X) 28
1. ESTABLISH CLEAR ROLES AND RESPONSIBILITIES (CONT’D)
1.3 Formalise ethical standards through a Code of Conduct
The Group is committed to promoting and maintaining high standards of transparency,
accountability and ethics in the conduct of its business and operations.
The Group’s Employee Handbook governs the terms and conditions of employment and the
standards of ethics and good conduct expected of the Executive Directors and employees.
The Board has established the Code of Conduct and Ethics for Directors (Executive and Non-
Executive Directors) which describes the standards of business undertaking and ethical behaviour
for Directors in the performance and exercise of their duties and responsibilities as Directors of
the Company or when representing the Company.
In addition, the Whistleblowing Policy and Procedures established by the Board applies to all
the Directors and employees of the Group and is designed to provide themwith proper internal
reporting channels and guidance to disclose any wrongdoing or improper conduct relating to
unlawful conduct, inappropriate behaviour, malpractices, any violation of established written
policies and procedures within the Group or any action that is or could be harmful to the
reputation of the Group and/or compromise the interests of the shareholders, clients and the
public without fear of reprisal, victimisation, harassment or subsequent discrimination.
The Code of Conduct and Ethics for Directors and the Whistleblowing Policy and Procedures
are made available for reference on the Company’s website at
1.4 Strategies Promoting Sustainability
The Board of the Company is committed to provide stewardship towards embedding
sustainability into the Group’s business strategies and operations. The Executive Committee
oversees the implementation the Group’s sustainability approach, practices and performance
based on Economic, Environment and Social considerations.
The Group aims to develop and evolve good relationships - trust, mutual respect, understanding
with stakeholders who have an effect on, or is affected by businesses.
The Board will continue to review and oversee the Group’s key sustainability issues include
conservation of energy and resources, reusing and recycling of machineries, security over the
use of information technology and confidential data in relation to the clients’ personal data
and privacy.
1.5 Access to Information and Advice
The Board members collectively and individually have direct access to the advice and services
of the Company Secretary and senior management personnel. The Board members also have
direct access, to all relevant Company’s information and to the senior management personnel to
assist them in the discharge of their duties and responsibilities to enable them to make informed
decisions. The Board also has direct communication channels with the External, Internal Auditors
of the Group and Board Committees.
Additionally, the Boardmembers collectively and individuallymay take independent professional
advice for the furtherance of their duties if so required. Such professional advice may be
obtained at the Company’s expense with prior approval of the Chairman or Managing Director.
STATEMENT ON CORPORATE GOVERNANCE
(Continued)