MSM Malaysia Holdings Berhad Annual Report 2021

ADMINISTRATIVE GUIDE FORTHE ELEVENTH ANNUAL GENERAL MEETING (11th AGM) Event : 11th AGM Day and date : Wednesday, 8 June 2022 Time : 11.00 a.m. Online Meeting Platform : (Domain Registration No. with MYNIC – D6A357657) Provided by Boardroom Share Registrars Sdn Bhd Mode of 1. Shareholders may pose questions during live streaming using the messaging window facility to submit Communication questions during the 11th AGM. The messaging window facility will be opened one (1) hour before the 11th AGM which is from 10.00 a.m. on Wednesday, 8 June 2022. 2. S hareholders may submit questions in advance on the 11th AGM resolution commencing from 27 April 2022 and in any event no later than 11.00 a.m., 30 May 2022 via Boardroom Smart Investor Portal at using the same user ID and password provided in Step 2 below, and select “SUBMIT QUESTION” to pose questions (Pre-11th AGM Questions). FULLYVIRTUAL AGM a. In support of the Government of Malaysia’s ongoing efforts to contain the spread of the COVID-19 and in line with the revised Guidance Note and Frequently Asked Questions (FAQs) on the Conduct of General Meetings for Listed Issuers issued by the Securities Commission of Malaysia on 16 July 2021 (Revised SC Guidance), MSM would like to leverage on technology advancement by conducting the 11th AGM on a fully virtual basis through live streaming and online remote voting using the RPEV facilities via online meeting platform at (Online Meeting Platform). Please follow the procedures provided in the Administrative Guide for the 11th AGM in order to register, participate and vote remotely via RPEV facilities. b. With the RPEV facilities, a Shareholder may exercise his/her right to participate (including to pose questions to the Board/Management of our Company) and vote at the 11th AGM, at the comfort of their home. c. The venue of the 11th AGM is the Online Meeting Platform which is located in Malaysia being the main venue and is strictly for the purpose of compliance with Section 327(2) of the Companies Act, 2016 which requires the Chairman of the Meeting to be present at the main venue. In a fully virtual general meeting, all meeting participants including the Chairman of the Meeting, Board Members, Senior Management and Shareholders are required to participate in the meeting through the Online Meeting Platform only. d. In view of the uncertainties and the surge in COVID-19 infections, the Company will have to observe the guidelines or new procedures as may be issued by the Government from time to time, which may affect the administration of the 11th AGM as set out in this Administrative Guide. Any material developments or updates on the 11th AGM will be announced on the website of Bursa Malaysia Securities Berhad and published onto the Company’s website regularly. ENTITLEMENTSTO PARTICIPATE ANDVOTE Only a depositor (Shareholder) whose name appears on the General Meeting Record of Depositors as at 31 May 2022 shall be entitled to participate and vote at the 11th AGM or appoint the Chairman of the Meeting as Proxy to participate and vote on such depositor’s behalf. SUSTAINABILITY JOURNEY HOWWE ARE GOVERNED FINANCIAL STATEMENTS ADDITIONAL INFORMATION 389