MSM Malaysia Holdings Berhad Annual Report 2020

ADMINISTRATIVE DETAILS FOR THE TENTH ANNUAL GENERAL MEETING (“10 TH AGM”) 1. AGM REMOTE PARTICIPATION a) As MSM’s 10 th AGM will be conducted entirely on a fully virtual basis from the broadcast venue, you will be able to view a live streaming of the 10 th AGM proceedings, pose questions to the Chairman/Board/Management of the Company, and submit your votes remotely. b) No Shareholders/Proxy(ies)/Corporate Representatives from the public will be physically present or will be allowed admittance at the broadcast venue on the day of the 10 th AGM. Therefore, Shareholders are strongly advised to participate and vote remotely via LUMI AGM facilities. 2. LUMI AGM FACILITIES a. The platform used for the live streaming of the fully virtual 10 th AGM and remote voting is via LUMI AGM facilities. Lumi AGM web portal can be access via website at https://web.lumiagm.com. b. Kindly follow the steps and instructions below to participate in the 10 th AGM remotely. Before the 10 th AGM day Step 1 : Online Registration with Boardroom Smart Investor Portal (for first time registration only) [Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2. Submit request for Remote Participation user ID and password.] a. Access website https://boardroomlimited.my b. Click <<Login>> and click <<Register>> to sign up as a user. c. Complete registration and upload softcopy of MYKAD (for Malaysian) front and back or Passport (for non-Malaysian) in JPEG, PNG or PDF format. d. Please enter a valid email address and wait for Boardroom’s email verification. e. Your registration will be verified and approved within one (1) business day and an e-mail notification will be provided. Step 2 : Submit Request for Remote Participation User ID and Password [Note: The registration for remote access will be open from 11.00 a.m. Tuesday, 27 April 2021 up to 11.00 a.m. Wednesday, 16 June 2021 .] Individual Shareholders a. Login to https://boardroomlimited.my using your user ID and password registered under Step 1. b. S elect <<VIRTUAL MEETING>> and browse the meeting list for <<MSM MALAYSIA HOLDINGS BERHAD TENTH (10 th ) ANNUAL GENERAL MEETING>> and click <<APPLY>> button. c. Read and agree to the terms and conditions and thereafter confirm the declaration. d. Enter your CDS account number and thereafter submit your request. e. You will receive a notification from Boardroom that your request has been received and is being verified. f. Upon system verification against the General Meeting Record of Depositors as at 15 June 2021, you will receive an e-mail from Boardroom either approving or rejecting your registration for remote participation. g. If your registration is approved, you will also receive your remote access user ID and password in the same email from Boardroom after the closing date. Event : Fully virtual 10 th AGM Date : 17 June 2021 (Thursday) Time : 11.00 a.m. Venue : (a) Broadcast Venue: Alpha Meeting Room, Level 21, Wisma FGV, Jalan Raja Laut, 50350 Kuala Lumpur, Malaysia (b) Virtual Meeting Portal: LUMI AGM web portal at https://web.lumiagm.com with LUMI AGM Facilities to participate and vote remotely. MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 247 SUSTAINABILITY REPORT EFFECTIVE LEADERSHIP CORPORATE GOVERNANCE FINANCIAL STATEMENTS ADDITIONAL INFORMATION DETAILS OF THE ANNUAL GENERAL MEETING