MY E.G. SERVICES BERHAD Registration No. 200001003034 (505639-K) 70 The goal for MYEG in spreading this awareness in the first place is to prevent any illegal acts from ever occurring. MYEG wants to put all employers and Board members in a position where they can easily identify potentially corrupt acts and flag it as a potential threat. This can be done through the Group’s whistleblowing and grievance mechanisms which makes it easier to alert management through the proper channels. To encourage our staff and keep them constantly aware about our stance on corruption and bribery, our HODs will be reminding employees about the disciplinary actions that could be brought upon them if they fail to comply. Certain departments in the organisation have been deemed more susceptible to corruption risks. These are those that deal with or have direct contact with customers, agents, suppliers, business partners, and authorities. These identified departments are: r 1SPDVSFNFOU BOE -PHJTUJDT %FQBSUNFOU r "ENJO %FQBSUNFOU r 5FDIOJDBM %FQBSUNFOU J F *OGSBTUSVDUVSF BOE /FUXPSL r 'VMàMNFOU %FQBSUNFOU J F %FMJWFSZ 0GàDFST r 0QFSBUJPOT %FQBSUNFOU J F $VTUPNFS 4FSWJDF GPS *NNJHSBUJPO 4FSWJDFT Due to the higher risk of our procurement and logistics personnel, they have to go through internal assessments and are required to sign a document to signify their acknowledgement of our ABAC Policy. These assessments also allowed the Group to thoroughly evaluate, and subsequently rectify, any procedural gaps regarding anti-corruption framework implementation within the organisation. In FY2021, we updated our risk assessment for high-risk departments, which is reported quarterly to the RMC. We continue to maintain that MYEG is an apolitical organisation. MYEG also, has not, and will not, condone any form of corruption. In FY2021, there were a total of zero policy breaches at MYEG. GOVERNANCE IN SUPPLY CHAIN COMPLIANCE When it comes to removing any aspect of corruption, MYEG not only has to focus on their own employees, but attention has to be paid to all participants of the supply chain. Our Code of Business Ethics (“Code”) sets out the standards of ethical business practices and conduct that the Group expects from all business associates of the Group, including but not limited to service providers, suppliers, business partners, joint venture entities and partners, associate companies, distributors, consultant, contractors, agents, and any third party performing service for or on behalf of the Group. The Code covers all relevant aspects of ethical conduct such as anti-bribery and anti-corruption, anti-money laundering and anti-terrorism financing, the preservation of environmental quality, and human rights and labour practices. All business associates are required to complete and sign a Code of Business Ethics - acknowledgement and declaration form to demonstrate their agreement to comply with the Group’s policies. MYEG has certain safeguards in place that further reinforces our ABAC policy. For instance, we have a Vendor Evaluation Committee established which specifically focuses on corruption within the supply chain. Logistic officers involved in handling road taxes and foreign worker permits are also put through extensive ABAC Policy training. MYEG also has periodic audits made on chain partners and anyone within the chain who is found not complying with our ABAC Policy will be blacklisted and restricted in terms of access to MYEG. In some cases, contract termination and legal action may be taken. Other safeguards include the requirement for at least three quotations to be obtained for all business transactions and all business contracts under MYEG being attached with an official copy of our ABAC Policy. Acknowledgement of this document is a must since it is vital for our business partners to pledge against corrupted practices as it helps maintain good corporate governance within MYEG. Our tender process also involves us visiting our vendors’ business premises, when it is necessary and feasible to do so. When talking about corrupt practices, there is a wide range of different acts that fall under this category. Examples include elements of bribery, gifts, receiving favours of any kind, misuse of power, theft, fraud, forgery of documents, money laundering, blackmail, using insider information for personal gain, and so forth. Our policies also address factors such as anti-corruption, child labour, forced labour, occupational safety and health (“OSH”), minimum wage, gender and racial discrimination, equal opportunities, excessive working hours, energy use, climate change impacts, water use, waste management and notable environmental issues. SUSTAINABILITY GOVERNANCE (CONT’D)
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