ANNUAL REPORT 2021 113 GOVERNANCE CORPORATE GOVERNANCE STATEMENT (CONT’D) A. BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) I. Board Responsibilities (cont’d) 3. Supply of and Access to Information (cont’d) Generally, the Board papers circulated would include minutes of the previous meeting, quarterly and annual financial statements, corporate developments, minutes of Board Committees’ meetings, acquisition and disposal proposals, related party transactions and/or recurrent related party transactions, updates from Bursa Securities, list of directors’ circular resolutions passed and reports on the Directors dealings in securities, if any. In addition, the Management is often invited to be present and provide detailed explanation on any agenda at Board meetings. The external auditors would brief the Board members on the financial reporting standards that would affect the Group’s financial statements during the period. As and when necessary, the Board may obtain independent professional advice, at the Group’s expense, in the furtherance of their duties. Technology is effectively used in the Board and Board Committees’ meetings. The agenda and meeting materials are sent online to the Directors before the hardcopy versions of the same. Where the Directors are in remote areas or overseas, they are encouraged to participate in meetings via audio or video conferencing. 4. Commitment of the Board The Board would meet at least four (4) times a year, at quarterly intervals which are scheduled at the onset of the financial year to help facilitate the Directors in planning their meeting schedule for the year. Additional meetings are convened where necessary to deal with urgent and important matters that require the attention of the Board. All pertinent issues discussed in Board meetings are properly recorded by the Company Secretaries. The Board met four (4) times during the FY2021. Details of attendance are as follows: Directors Number of meetings attended % Dato’ Dr Norraesah Binti Haji Mohamad 4/4 100% Wong Thean Soon 4/4 100% Datuk Mohd Jimmy Wong Bin Abdullah 4/4 100% Wong Kok Chau 4/4 100% Dato’ Sri Mohd Mokhtar Bin Mohd Shariff 4/4 100% Dato’ Mohd Jeffrey Bin Joakim (1) 2/2 100% Mohaini Binti Mohd Yusof (1) 2/2 100% Tan Sri Dato’ Dr Muhammad Rais Bin Abdul Karim (2) 2/2 100% (1) Appointed as Director on 9 July 2021. (2) Resigned as Director on 29 June 2021. The Board is satisfied with the level of time commitment given by each Director towards fulfilling their roles and responsibilities as evidenced by the satisfactory attendance recorded. It is the Directors’ duty to notify the Board before accepting any new directorship notwithstanding that the MMLR of Bursa Securities allows a Director to sit on the Board of a maximum of five (5) listed issuers. Such notification is expected to include an indication of time that will be spent on the new appointment. At present, all Directors of the Company have complied with the MMLR of Bursa Securities where they do not sit on the board of more than five (5) listed issuers.
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