S E C T I O N 5 C O R P O R A T E G O V E R N A N C E 105 CORPORATE GOVERNANCE STATEMENT The Manager is highly committed to ensure that relevant and material corporate information is shared with Al-Salām REIT’s unitholders and investing community effectively. The Manager maintains a corporate website, www.alsalamreit.com.my to disseminate up-to-date and historical information and enhance its investor relations practices. The Investor Relations section on the website provides investor-related information such as financial information, announcements released to Bursa Securities, general meetings materials, circulars and distribution information. Stakeholders will also have access to corporate governance information including but not limited to the Board Charter, Terms of Reference, Whistleblowing Policy and Anti-Bribery & Corruption Policy. The Manager has in place the Investor Relations team to facilitate effective communication with unitholders, analysts, fund managers and media. The email address, name and contact number of the Manager’s designated person also available in Al-Salām REIT’s website to enable the public to forward queries relating to Al-Salām REIT to the Manager. CONDUCT OF GENERAL MEETING The Annual General Meeting is a vital platform for dialogue and interaction for effective communication and proactive engagement between the Board and unitholders of Al-Salām REIT. As the avenue for dialogue, unitholders are encouraged to participate in raising questions and concerns relating to Al-Salām REIT, exercising their rights relating to resolutions tabled and appointing proxies as per the unitholder’s discretion. A copy of the 2020 Annual Report of Al-Salām REIT and the relevant Circular to unitholders, including the notice of meeting were made available to unitholders before the 6th AGM. The notice of meeting was also advertised in the local daily newspapers and announced to Bursa Securities via Bursa LINK. An Administrative Guide, which furnished useful information regarding the conduct of the 6th AGM, together with the explanatory guide to the use of the electronic polling process were given to the unitholders in advance. The 6th AGM was held at the broadcast venue with restricted numbers in physical attendance to observe the requirements under SC’s Guidance Note and FAQs on Conduct of General Meetings for Listed Issuers. Al-Salām REIT has conducted its 6th AGM on a fully virtual basis via live streaming and online remote voting on 28 April 2021. The Broadcast Venue of the 6th AGM at the Manager’s corporate office was strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 which requires the Chairman of the meeting to be at the main venue. No Unitholders/Proxy(ies) was allowed to be physically present at the Broadcast Venue on the day of the 6th AGM. The voting of all resolutions set out in the notice of the 6th AGM was conducted by poll in accordance with Paragraph 8.29A of Bursa Malaysia Securities Berhad Main Market Listing Requirements. Al-Salām REIT has appointed Mega Corporate Services Sdn. Bhd. as Poll Administrator to conduct the poll by way of electronic voting and Cygnus IT Solutions PLT as Independent Scrutineers to verify the poll results. All Directors of the Manager were present at the 6th AGM to engage with unitholders. Besides, the Trustee, the Management Team, external auditors and the advisers were in attendance to address questions or concerns raised by unitholders. The Chairman of the meeting presented the progress and performance of the business and encouraged unitholders to participate in the Q&A session. RESEARCH COVERAGE Research coverage during the financial year Al-Salām REIT is covered by the following research house: Research House Date of Report Recommendation Target Price Maybank IB Research 21 February 2021 Sell 0.50 Maybank IB Research 30 May 2021 Sell 0.46 Maybank IB Research 26 August 2021 Sell 0.43 Maybank IB Research 29 November 2021 Sell 0.43
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