Maxis Berhad | Annual Report 2012

Maxis Berhad // Annual Report 2012 196 Code of Business Practice The Group’s Code of Business Practice Declaration ("the Code of Business Practice") applies to all Directors and employees of the Group who are required to affirm, on a yearly basis, their commitment to observing its prescriptions. It serves as documentation of the Directors’ and employees’ commitment to do business in a manner that is efficient, ethical, effective and fair and is meant as a reference point for all Directors and all levels of employees as well as all parties that engage in business dealings with the Group. The Code of Business Practice is a guide to assist the Group’s Directors and all levels of employees in living up to the Group’s high ethical business standards, and provides guidance on the way employees should conduct themselves when dealing with other parties doing business with the Group. The Code of Business Practice also provides guidelines on the manner in which Directors and all employees should conduct themselves at the work-place, while performing their daily duties for Maxis and as Maxis employees. It also sets out and identifies the appropriate communication and feedback channels which facilitate whistle-blowing. Please refer to the section on whistle-blowing on page 209 of this Annual Report. A summary of the Code of Business Practice is available on our website. Please also refer to the section on Ethical Business Practices on pages 219 to 221 of this Annual Report. Promoting Sustainability The Board has taken steps to ensure that the Group’s strategies continue to promote sustainability, with attention given to environmental, social and governance ("ESG") aspects of the Group’s business. To this end, the Board had, in November 2011, approved Maxis’ Corporate Responsibility (“CR”) framework which clearly outlines Maxis’ CR mission, strategic pillars, philosophies and governance structure for adoption. The CR framework provides a clear guiding principle in implementing CR programmes that are consistent with the Company’s strategic goals and facilitates a structured approach in delivering the Company’s efforts across the profit, people and planet dimensions. Maxis’ CR framework was disclosed in Maxis’ inaugural Sustainability Report 2010/2011 as well as its second Sustainability Report. The second report covers the reporting period of July 2011 to December 2012 and follows the Global Reporting Initiative ("GRI") framework, an internationally recognised standard for sustainability reporting. Taking it a step further this year, the report successfully obtained external assurance from SIRIM QAS International Sdn. Bhd. It is available for viewing on our website. Board meetings and access to information The Board meets at least four times a year, with additional meetings convened on an ad-hoc basis as and when the Board’s approval and guidance are required. Upon consultation with the Chairman and the CEO, due notice shall be given of proposed dates of meetings during the financial year and standard agenda and matters to be tabled to the Board. Meetings are set before beginning of the year to allow Directors to plan ahead and to maximise participation. STATEMENT ON CORPORATE GOVERNANCE Continued