CORPORATE GOVERNANCE OVERVIEW STATEMENT (CONT’D) PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS (CONT’D) PART II: CONDUCT OF GENERAL MEETINGS 13. Communication between the Company and Stakeholders (Cont’d) General public may also reach out to the Company through the “Contact Us” section on our Company’s website at www.keyfieldoffshore.com/contact-us to send enquiries, suggest improvements or lodge complaints. These communication channels enable the Board to actively engage with stakeholders in an effective, transparent and regular manner for their well-informed investment decisions. While the Company endeavours to provide as much information to the stakeholders on a timely, complete and fair manner, the Board is mindful of the legal and regulations governing the release of material and sensitive information. 14. Effective General Meetings The AGM serves as the primary platform for direct communication between the Board and shareholders. The Board reports the progress and performance of the Group, while shareholders are given the opportunity to raise questions and seek clarifications regarding the Company’s financial performance and the Group’s operations and development. The notice of the Fourth AGM of the Company was issued and circulated to shareholders on 25 April 2025, exceeding the required 28 days’ notice period ahead of the Fourth AGM held on 29 May 2025, in line with Practice 13.1 of MCCG. This enables the shareholders to have ample time to review the Company’s Annual Report and to consider the agenda and proposed resolutions that will be discussed and voted on during the AGM. In compliance with Paragraph 8.27A of the MMLR, the Company’s Fourth AGM was conducted physically within the capital city vicinity, ensuring easy accessibility for the public shareholders. Shareholders who are unable to attend the physical meeting may appoint proxy(ies) to attend and vote on their behalf, provided that the proxy form is lodged at the office of the Company’s Share Registrar at least 48 hours prior to the general meeting. During the Fourth AGM, the Board has demonstrated its commitment through full attendance at the meeting. The Board Chairperson, along with the members of the Board and Senior Management, provided comprehensive responses to all questions and concerns raised prior to the meeting, as well as those submitted during the event. The Board engaged Tricor Investor & Issuing House Services Sdn. Bhd. as the poll administrator to conduct the polling process to ensure fair and effective proceedings, and Quantegic Services Sdn. Bhd. as the independent scrutineer to validate the voting results. Upon completion of the Fourth AGM, the minutes of the Fourth AGM was uploaded onto the Company’s website at www.keyfieldoffshore.com within thirty (30) business days after the conclusion of the meeting. 126 KEYFIELD INTERNATIONAL BERHAD 202001038989 (1395310-M)
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