05 / HOW WE ARE GOVERNED 01 02 03 04 06 07 08 09 115 CORPORATE GOVERNANCE OVERVIEW STATEMENT 8. Board Remuneration The remuneration received was appropriately commensurate with the effort and time required to perform all the duties and responsibilities associated with the Director position. 9. Board Administration and Process a. Governance documents and processes (Board Charter, Board Committee Terms of Reference, Annual Board Agenda and other governance documents) had been effective in facilitating the Board in discharging its responsibilities. b. The Board and Board Committee meetings had been conducted regularly and effectively with sufficient time allocated to each meeting for robust discussion and effective decision making. c. The Company Secretary had been effective in discharging his/ her role in supporting effective Board functioning. d. Feedback was also received for the Board process to be further enhanced by improving the dissemination of meeting papers from five (5) days before meeting currently to seven (7) days before meeting, to allow adequate review and meeting preparation by the Board members. Part II: Directors’ Effectiveness Evaluation In terms of Individual Directors, their effectiveness was assessed based on the following criteria: 1. Section A: Board Dynamics and Participation Under this section the individual Director is assessed as to whether he/ she – • attends meetings well prepared as evidenced by the quality of his/ her contribution to discussions; • listens to and values other opinions, proactively questions and respectfully challenges views and status quo without stifling discussions; • is a team player and is considerate, collaborative and inclusive of others’ views; and • communicates effectively with other Board Members, the GMD and thereby enriching the decision-making process. Based on the outcome of the assessment, the average scoring for all Directors ranges from the highest of 2.97 (99.00%) to the lowest 2.56 (85.33%). There was no adverse feedback given to any of the Directors.
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