32 CORPORATE GOVERNANCE ENRA GROUP BERHAD ANNUAL REPORT 2023 As part of our sustainability practices, we ensure parties that we engage with, including existing and potential employees, customers, vendors, suppliers, business partners and financiers, comply with our standards of having ethical practices and codes of conduct throughout our business relationship. We perform periodic reviews of their performance to ensure continuous compliance. We also carry out an annual compliance review of our vendors to ensure that fair competition is upheld at all times when dealing with third parties and that we conduct our businesses ethically in line with our shared values of being Ethical, Noble, Reliable and Accountable. Likewise, we also welcome similar reviews, due diligence, and performance audits by all parties that we engage with. Internally, our various internal policies and procedures ensure that everyone within the Group complies with both regulatory, principals’ and customers’ requirements to eliminate or reduce exposure to risks faced in our businesses. a. Employee Hubs We have seen enough evidence of companies being dealt with severe repercussions for inappropriate conduct. That is why it is imperative that in line with our ‘Ethical’ shared value, we have documents and enablers that are introduced and revised from time to time to ensure that the right thing is done every time, even when nobody is watching. These documents and enablers are stored on the Employee Hubs and all employees are expected to be aware of them. These include but are not limited to: i. Codes of conduct • vendors • business • directors ii. Corporate policies • corporate drug and alcohol policy • corporate quality, health, safety and environment • corporate smoking policy • corporate stop work policy iii. Departmental policies & procedures • Group Finance • Group Commercial • Group Legal • Group Cost Optimisation & Procurement • Group IT • Group Human Capital & Administration • Risk Management • Quality, Health, Safety and Environment (“QHSE”) • Group Internal Audit • Company Secretary b. Anti-Corruption Our Anti-Corruption Policy & Procedure had been approved by our Board and implemented Groupwide with effect from 1 June 2020. Even before the policy was approved by our Board, effective from 31 March 2020, at every sixmonth interval, all individuals within the Group must provide a written declaration that no corrupt act has been committed in the process of discharging their duties. Similar declarations have already been incorporated in our annual review of our vendors. Subsequently, the Group introduced the Gift/Entertainment/Hospitality & Reporting Guidelines on 30 April 2021 to give clarity to all staff about what is acceptable and what is not vis-à-vis giving and receiving gifts and hospitality. This guideline is to be read together with the Anti-Corruption Policy & Procedure and applies to each Director, employee, and person associated with the Group. Sustainability Report (Cont’d)
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