Notes: 1. The 40th AGM of the Company will be conducted online through live streaming and online remote voting via Remote Participation and Electronic Voting Facilities (“RPEV”). The virtual meeting Facilities will be available at https://meeting.boardroomlimited.my. Please follow the procedures provided in the Administrative Guide for the 40th AGM in order to participate remotely. 2. The venue of the 40th AGM is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016 and Clause 96 of the Company’s Constitution which requires the Chairman of the meeting to be present at the main venue of the meeting. The notification of the venue of the 40th AGM is to inform shareholders of the broadcast venue where the production and streaming of the Company’s virtual 40th AGM will be conducted. No shareholders/proxies from the public will be allowed to physically be present at the meeting venue. 3. In accordance with Clause 109 of the Company’s Constitution, each member of the Company (“Member”) shall be entitled to attend, participate, speak and to vote at any general meeting of the Company, either personally or by proxy or by attorney and to be reckoned in a quorum in respect of shares fully paid and in respect of partially paid shares where calls are not due and unpaid. Members may exercise their rights to participate (including pose questions via the RPEV) during the 40th AGM. 4. Pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, all resolutions set out in this Notice of the 40th AGM will be conducted by way of a poll. 5. The Company has appointed its share registrar, i.e., Boardroom Share Registrar Sdn. Bhd. (“Boardroom” or “Registrar”) as the poll administrator to conduct the poll by way of electronic voting (“e-voting”) and SKY Corporate Services Sdn. Bhd. as the Independent Scrutineers to verify the poll results. 6. For the purpose of determining a Member who is entitled to attend the virtual 40th AGM, the Company will request Bursa Malaysia Depository Sdn. Bhd., in accordance with Clause 95 of the Company’s Constitution, to issue a Record of Depositor (“ROD”) as at 19 May 2023. Only Members whose names appear on the ROD as at 19 May 2023 shall be entitled to attend the meeting or appoint a proxy(ies) to attend and/or vote on his/her behalf. 7. Notes on Appointment of Proxy: (a) In accordance with Clause 94 of the Company’s Constitution, a Member entitled to attend and vote at a meeting of the Company is entitled to appoint one (1) or more proxies to exercise all or any of his/her rights to attend, participate, speak and vote for him/her subject to the following provisions: (i) save as provided under Note (b) below, Clause 113 of the Company’s Constitution and the Companies Act 2016, each Member shall not be permitted to appoint more than two (2) proxies to attend the same meeting; and (ii) where a Member appoints two (2) proxies, the appointment shall be invalid unless he/ she specifies the proportion of his/her holdings to be represented by each proxy. (b) For the avoidance of doubt and subject always to Note (a)(ii) above, the Company’s Constitution and the Companies Act 2016: (i) where a Member is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“omnibus account”), there is no limit to the number of proxies which an exempt authorised nominee may appoint in respect of each omnibus account it holds; and (ii) where a Member is an authorised nominee, he/she may appoint at least one (1) proxy in respect of each securities account it holds to which ordinary shares in the Company are credited. Each appointment of proxy by an authorised nominee may be made separately or in one instrument of proxy should specify the securities account number and the name of the beneficial owner for whom the authorised nominee is acting. (c) There shall be no restriction as to the qualification of the proxy. Hence, a proxy need not be a Member. (d) The instrument appointing a proxy shall be in writing under the hand of the appointer or his/her attorney duly authorised in writing or if such appointer is a corporation, under its Seal or the hand of its attorney. (e) The instrument appointing a proxy (“Proxy Form”) must be deposited at the Registrar’s office in the following manner: (i) by electronic means through the Boardroom Smart Investor Portal at https:// boardroomlimited.my by logging in and selecting “E-PROXY LODGEMENT”; or (ii) by hand or post to Boardroom Share Registrar Sdn. Bhd. at 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor, Malaysia, not less than 48 hours before the time appointed for holding the meeting which is no later than Wednesday, 24 May 2023 at 10.00 a.m. (f) The lodgement of a completed Proxy Form does not preclude a Member from attending and voting should the Member decide to do so. If the Member subsequently decided to attend the 40th AGM, the Member is requested to revoke the earlier appointment of proxy by notifying the Boardroom in writing, no later than Wednesday, 24 May 2023 at 10.00 a.m. 1st fold here Then fold here BOARDROOM SHARE REGISTRARS SDN BHD 11th Floor, Menara Symphony No. 5, Jalan Prof. Khoo Kay Kim Seksyen 13, 46200 Petaling Jaya Selangor Darul Ehsan Malaysia STAMP
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