4. Shareholders and proxies are required to use one (1) of the following methods to vote remotely: a. Launch the meeting platform by scanning the QR code given to you in the user login guide along with your remote participation User ID and Password; OR b. Access to the website at URL https://meeting. boardroomlimited.my 5. You may proceed to cast your votes on each of the proposed resolutions as soon as the Chairman calls for the poll to be opened until such time when the Chairman announces the closure of the poll. You are reminded to cast your votes before the poll is closed. 6. The Independent Scrutineers will verify the poll results reports upon closing of the poll session by the Chairman and the Chairman will declare whether with resolutions put on vote were successfully carried or otherwise. COMMUNICATION GUIDANCE Shareholders are also reminded to refer to the Company’s website and announcements at www.bankislam.com. for any changes to the arrangements of the live streaming of the 40th AGM. INTEGRATED ANNUAL REPORT 2022 As part of our commitment to sustainable practices, the Integrated Annual Report (“IAR”) 2022 and the following documents are available on Bursa Malaysia Securities Berhad’s website at www.bursamalaysia.com under Company Announcements of Bank Islam Malaysia Berhad and also at the Company’s website at www.bankislam.com i. Corporate Governance (“CG”) Report 2022. ii. Notice of the 40th AGM, Form of Proxy and Administrative Guide for the 40th AGM. iii. Request IAR 2022 Hardcopy Form. NO VOUCHERS/DOOR GIFTS There will be no voucher(s) or any door gift(s) for shareholders/proxies who participate in the 40th AGM. PERSONAL DATA PRIVACY By registering for the remote participation and electronic voting meeting and/or submitting the instrument appointing a proxy(ies) and/or representative(s), the member of the Company (or their proxies) has consented to the use of such data for purposes of processing and administration by the Company (or its agents); and to comply with any laws, listing rules, regulations and/or guidelines. The member (or their proxies) agrees that he/she will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the shareholder/proxies’ breach of warranty. ENQUIRIES FOR 40TH AGM If you have general administrative enquiries on the 40th AGM, please contact the following during office hours from Monday to Friday (except Public Holidays) between 8.30 a.m. to 5.30 p.m.: Boardroom Share Registrars Sdn Bhd Office Helpdesk : 03-7890 4700 Puan Nursyahirah Binti Che Rahimi : 03-7890 4754 Facsimile No. : 03-7890 4670 Email : bsr.helpdesk@boardroomlimited.com : nursyahirah.cherahimi@boardroomlimited.com Integrated Report 2022 476 Administrative Guide For the 40th Annual General Meeting
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