Day and Date : Friday, 26 May 2023 Time : 10.00 a.m. Online Meeting Platform : https://meeting.boardroomlimited.my Registration : Virtual meeting via Remote Participation and Electronic Voting (“RPEV”) facilities. Broadcast Venue : Level 10, Menara Bank Islam, 22 Jalan Perak, 50450 Kuala Lumpur, Malaysia. Mode of Communication : 1. Type text in the meeting platform. The Messaging window facility will be opened concurrently with the Virtual Meeting Portal, i.e., one (1) hour before the meeting, which is from 9.00 a.m. on Friday, 26 May 2023. 2. Shareholders may also submit their questions before the meeting via Boardroom Share Registrars Sdn Bhd (“Boardroom”)’s website at https://investor.boardroomlimited.com by selecting “SUBMIT QUESTION” to pose and submit their questions electronically. Please submit any questions in relation to the agenda items for the 40th AGM no later than 10.00 a.m. on Friday, 19 May 2023. DEAR SHAREHOLDERS, With reference to the revised ‘Guidance Note and FAQs on the Conduct of General Meetings for Listed Issuers’ issued by the Securities Commission Malaysia (SC’s Guidance) on 7 April 2022, listed issuers are encouraged to continue leveraging technology in conducting general meetings beyond Movement Control Order. With the RPEV facilities, you may exercise your right as a member of the Company to participate remotely (including pose questions to the Board of Directors and/or Management of the Company) and vote via electronic voting at the 40th AGM. Kindly ensure that you are connected to the internet at all times in order to participate and vote when the 40th AGM has commenced. Therefore, it is your responsibility to ensure that connectivity for the duration of the meeting is maintained. The quality of the live webcast is dependent on the bandwidth and stability of the internet connection of the participants. VIRTUAL 40TH AGM 1. The 40th AGM of the Company will be conducted entirely on a virtual basis through live streaming and online remote voting via RPEV. 2. The Company invites shareholders to participate in the 40th AGM from their home or office and follow the entire proceedings as the 40th AGM will be conducted via RPEV. With the RPEV facilities, you may exercise your right as a member of the Company to participate and vote at the 40th AGM. The RPEV is in line with Practices 12.1 and 13.3 of the Malaysian Code on Corporate Governance 2021 and pursuant to Section 327 of the Companies Act 2016 (“the Act”) and Clause 96 of the Company’s Constitution. 3. The broadcast venue is strictly for the purpose of complying with Section 327 (2) of the Act and Clause 96 of the Company’s Constitution that requires the Chairman of the meeting to be present at the main venue of the meeting. No shareholders/proxies from the public will be physically allowed at the meeting venue. All members are urged to attend the 40th AGM remotely via meeting platform available on the designated link at https://meeting.boardroomlimited.my. 4. Shareholders can participate in our virtual 40th AGM by registering online via Boardroom Smart Investor Portal at https://investor.boardroomlimited.com. Integrated Report 2022 470 Administrative Guide For the 40th Annual General Meeting (‘40th AGM’)
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