Datasonic Group Berhad Annual Report 2020

DATASONIC GROUP BERHAD I ANNUAL REPORT 2020 (Registration No. 200801008472 (809759-X)) 54 PRINCIPLE A - BOARD LEADERSHIP AND EFFECTIVENESS (cont’d) I. BOARD RESPONSIBILITIES (CONT’D) Access to Information The Board members have direct and unrestricted access, to all relevant Company’s information and to the senior management personnel to assist them in the discharge of their duties and responsibilities and to enable them to make informed decisions. The Board also has direct communication channels with the External Auditors, Internal Auditors and Board Committees. The Board members collectively and individually may seek independent professional advice in furtherance of their duties if so required. Such professional advice may be obtained at the Company’s expense with prior approval of the Chairman or the Managing Director. The notice of meetings together with meeting materials with relevant and adequate information are distributed electronically at least 7 days in advance to allowpreparation and meaningful discussions by the Board and Board Committees members during the meetings. All proceedings of meetings including issues raised, deliberations and decisions of the Board are properly documented and filed in the statutory records of the Company by the Company Secretary. Board Charter The Company’s Board Charter provides guidance and clarity regarding the roles and responsibilities of the Board and the Board Committees, the requirements of Directors in carrying out their roles and in discharging their duties towards the Company as well as the Board’s operating practices. The Board Charter is available for reference on the Company’s website at www.datasonic.com.my . Board Committees and Management To assist the Board to discharge its functions, the Board delegates certain authorities to the Board Committees, the Executive Committee, the Management Committee and the Managing Director. The Board has delegated specific responsibilities to the following Board Committees:- a) Audit Committee (“AC”) The AC serves to implement and support the oversight function of the Board on audit matters. It provides a means for review of the Company’s and Group’s processes for producing financial data, its internal controls, corporate code of conduct, the independence of the Company’s External Auditors, and maintain an open line of communication and consultation between the Board, the Internal Auditors, the External Auditors and the Management. The AC Report which provides insights into the manner in which the AC discharged its functions, roles and responsibilities for the Company during the financial year is contained in this Annual Report. Corporate Governance Overview Statement (Cont’d)