Datasonic Group Berhad Annual Report 2016

42 / 168

Datasonic Group Berhad (Company No. 809759-X) 40
7. ENSURE TIMELY AND HIGH QUALITY DISCLOSURE
7.1 Appropriate corporate disclosure policies and procedures
The Group has put in place appropriate controls on the confidentiality of information where
all Directors and employees of the Company are required to sign a Confidentiality Agreement
before appointment. This is to ensure that confidential information is properly handled to
avoid leakage and improper use of such information. The Group upholds strict standards
on confidentiality with regards to the undisclosed material information and ensures that the
dissemination of information to shareholders and the general public is done in a timely and fair
manner.
The Board is mindful that information which is expected to be material must be announced
immediately. In this regard, the Board has established the Corporate Disclosure Policy and
Procedures which applies to all Directors, management and employees of the Group. It outlines
the Company’s approach toward the determination and dissemination of material information,
the circumstances under which the confidentiality of information will be maintained and
restrictions on insider trading. It also provides guidelines in order to achieve consistent disclosure
practices across the Company.
During the year, the Corporate Disclosure Policy and Procedures has been revised to include
the Deputy Managing Director as an authorised spokesperson for the Group.
The Corporate Disclosure Policy and Procedures is made available on the Company’s website
at
7.2 Leverage on information technology for effective dissemination of information
The Company’s website incorporates the corporate information of the Company and is
accessible to the shareholders and investors. It also incorporates an Investor Relations section
which provides all the relevant information on the Company’s shares, financial information,
announcements made by the Company to BursaMalaysia, latest media news on the Company
as well as the Directors’ profile, Board Charter, Terms of Reference of the Board Committees,
Corporate Disclosure Policy and Procedures, Code of Conduct and Ethics for Directors, and
Whistleblowing Policy and Procedures. The Company has continuously leveraged on information
technology for broader and effective dissemination of information to the shareholders and
investors.
8. STRENGTHEN RELATIONSHIP BETWEEN THE COMPANY AND ITS SHAREHOLDERS
8.1 Encourage shareholders participation at general meetings
The notice of general meetings together with the Company’s Annual Report and/or Circular
to Shareholders will be despatched to the shareholders within the prescribed notice period
prior to the scheduled general meetings in order to provide sufficient time to the shareholders
to make the necessary arrangements to attend and participate either in person, by corporate
representative or by proxy. The Board encourages shareholders’ participation and engagement
at the general meeting as it provides an opportunity for the Board to assess the market
expectations and more importantly, it provides an avenue for the shareholders to ask questions
on the resolutions being proposed and to seek clarification on the business and performance
of the Group.
STATEMENT ON CORPORATE GOVERNANCE
(Continued)