VOTING PROCEDURE Poll Voting 1. The voting at the 53rd AGM will be conducted by poll in accordance with Paragraph 8.29A of the Bursa Malaysia Securities Berhad Main Market Listing Requirements. 2. MISC has appointed Boardroom Share Registrars Sdn. Bhd. (“Boardroom”) as Poll Administrator to conduct the poll by way of electronic voting (“e-Voting”) and SKY Corporate Services Sdn Bhd as Scrutineers to verify the poll results. 3. For the purposes of this AGM, e-Voting will be carried out via personal smart mobile phones, tablets, personal computers or laptops. 4. Members and proxies are required to use one (1) of the following methods to vote remotely: (i) launch Lumi AGM by scanning the QR code given to you in the email along with your remote participation User ID and Password; or (ii) access to Lumi AGM via website URL https://meeting.boardroomlimited.my. 5. Please note that polling will only commence after announcement of poll open by the Chairman and until such time when the Chairman announces the closure of poll. 6. Upon closing of the poll session by the Chairman, the Scrutineers will verify the poll result reports and thereafter announce the results, followed by the Chairman’s declaration whether the resolutions put to vote are duly passed. 7. You must ensure that you are connected to the internet at all times in order to participate and vote remotely when the 53rd AGM has commenced. Therefore, it is your responsibility to ensure that connectivity for the duration of the AGM is maintained. Kindly note that the quality of the connectivity to Virtual Meeting Portal for live webcast as well as for remote online voting is dependent on the bandwidth and stability of the internet connection at the location of the remote participants. Remote Participation and Electronic Voting (“RPEV”) 8. Please note that the RPEV facilities is available to (i) individual members; (ii) corporate shareholders; (iii) authorised nominees; and (iv) exempt authorised nominees. 9. If you wish to participate in the meeting, you will be able to view a live webcast of the meeting, ask questions and submit your votes in real time whilst the meeting is in progress. ADMINISTRATIVE NOTES RELATING TO THE 53RD ANNUAL GENERAL MEETING 10. Kindly follow the steps below on how to request for login ID and password. Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration only) [Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 – Submit Request for Remote Participation User ID and Password.] a. Access website https://investor.boardroomlimited.com b. Click <<Register>> to sign up as a user. c. Complete registration and upload softcopy of MyKad (front and back) or Passport in JPEG, PNG or PDF format. d. Please enter a valid email address and wait for email verification from Boardroom. e. Your registration will be verified and approved within one (1) business day and email notification will be provided to you. Step 2 – Submit Request for Remote Participation User ID and Password [Note: The registration for remote access will be opened on 29 March 2022.] Individual Members -- Login to https://investor.boardroomlimited.com using your User ID and Password from Step 1 above. -- Select “MISC BERHAD FIFTY-THIRD (53rd) ANNUAL GENERAL MEETING” from the list of Corporate Meetings and click “Enter”. -- Click on “Register for RPEV”. -- Read and agree to the terms & conditions and click “Next”. -- Enter your CDS Account Number and thereafter submit your request. Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees -- Write in to bsr.helpdesk@boardroomlimited.com by providing the name of Member, CDS Account Number accompanied with the Certificate of Appointment of Corporate Representative or Form of Proxy to submit the request. -- Please provide a copy of the Corporate Representative’s or Proxy Holder’s MyKad (front and back) or Passport in JPEG, PNG or PDF format as well as his/her email address. a. You will receive a notification from Boardroom that your request has been received and is being verified. b. Upon system verification of your registration against the AGM’s Record of Depositors as at 20 April 2022, you will receive an email from Boardroom either approving or rejecting your registration for remote participation. c. You will also receive your remote access User ID and Password along with the email from Boardroom if your registration is approved. d. You are encouraged to submit your request at least twenty-four (24) hours before the commencement of AGM, i.e. by Tuesday, 26 April 2022 at 10.00 a.m., to avoid any delay in the registration process. Step 3 – Login to Virtual Meeting Portal [Note: Please note that the quality of the connectivity to Virtual Meeting Portal for live webcast as well as for remote online voting is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users.] a. The Virtual Meeting Portal will be opened for login starting one (1) hour before the commencement of AGM, which is from 9.00 a.m. on Wednesday, 27 April 2022. b. Please follow the steps given to you in the email along with your remote access User ID and Password to login to the Virtual Meeting Portal (Refer to Step 2(c) above). c. The steps given will also guide you on how to view live webcast, ask questions and vote. d. The live webcast will end and the Messaging window (for asking questions) will be disabled once the Chairman announces the closure of the AGM. e. You can then logout from the Virtual Meeting Portal. ADMINISTRATIVE NOTES RELATING TO THE 53RD ANNUAL GENERAL MEETING MISC Berhad 488 Integrated Annual Report 2021 MISC Berhad Integrated Annual Report 2021 489 ANNUAL GENERAL MEETING ANNUAL GENERAL MEETING
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