MISC Integrated Annual Report 2020

ADMINISTRATIVE NOTES RELATING TO THE 52 ND ANNUAL GENERAL MEETING ADMINISTRATIVE NOTES RELATING TO THE 52 ND ANNUAL GENERAL MEETING MODE OF COMMUNICATION 11. You may email your questions in advance in relation to the agenda items for 52 nd AGM to MISC Investor Relations at investor.relations@miscbhd.com commencing from 23 March 2021. The collection of questions will be closed at the same time as the proxy submission i.e. no later than Monday, 19 April 2021 at 10.00 a.m . If you have any question for the Chairman/Board during the AGM, you may submit your question using the Messaging window facility which will be opened concurrently with the Virtual Meeting Portal, i.e. one (1) hour before the AGM, which is from 9.00 a.m. on Wednesday, 21 April 2021 . The Chairman/Board will endeavor to respond to relevant questions during the Questions and Answers Session at the AGM. If there is time constraint, the responses to relevant questions will be published on the Company’s website at the earliest possible, after the AGM. PROXY 12. Members who are unable to participate remotely in the AGM are encouraged to appoint the Chairman of the Meeting or their proxy to vote on their behalf. LODGEMENT OF FORM OF PROXY 13. Please deposit your completed Form of Proxy at the Company’s Share Registrar, Boardroom Share Registrars Sdn. Bhd. at G Floor or 11th Floor, Menara Symphony, No. 5 Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia , not less than forty-eight (48) hours before the time appointed for the holding of the 52 nd AGM, i.e. latest by Monday, 19 April 2021 at 10.00 a.m . 14. Alternatively, the proxy appointment can also be lodged electronically via “Boardroom Smart Investor Portal” at https://boardroomlimited.my not less than forty-eight (48) hours before the time appointed for the holding of the 52 nd AGM, i.e. latest by Monday, 19 April 2021 at 10.00 a.m . For further information, kindly refer to the “Electronic Lodgement of Form of Proxy” below. 15. The lodging of the Form of Proxy will not preclude you from personally participating remotely and voting at the 52 nd AGM should you subsequently wish to do so. Should you wish to personally participate remotely in the AGM, kindly register your intention to participate remotely via Boardroom’s website at https://boardroomlimited.my (Refer to note 10 - Steps 1 to 3 above) . Please note that upon your registration to personally participate remotely in the AGM, your earlier proxy appointment will be deemed revoked. Alternatively, please write in to bsr.helpdesk@boardroomlimited.com to revoke your earlier proxy appointment no later than Tuesday, 20 April 2021 at 10.00 a.m . Electronic Lodgement of Form of Proxy 16. Kindly read and follow the guidelines below. Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration only) [Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 – eProxy Lodgement.] a. Access website https://boardroomlimited.my b. Click << Login >> and click << Register >> to sign up as a user. c. Complete registration and upload softcopy of MyKad (front and back) or Passport in JPEG or PNG format. d. Please enter a valid email address and wait for email verification from Boardroom. e. Your registration will be verified and approved within one (1) business day and email notification will be provided to you. Step 2 – eProxy Lodgement a. Access website https://boardroomlimited.my b. Login with your User ID and Password given above. c. Go to “ E-PROXY LODGEMENT ” and browse the Meeting List for “ MISC BERHAD FIFTY-SECOND (52 nd ) VIRTUAL ANNUAL GENERAL MEETING ” and click “ APPLY ”. d. Read the terms & conditions and confirm the Declaration. e. Enter your CDS Account Number and indicate the number of securities. f. Appoint your proxy(ies) or the Chairman of the Meeting and enter the required particulars for your proxy(ies). g. Indicate your voting instructions – FOR or AGAINST, otherwise your proxy(ies) will decide your votes. h. Review and confirm your proxy(ies) appointment. i. Click submit. j. Download or print the eProxy Form acknowledgement. INTEGRATED ANNUAL REPORT 2020 AND CORPORATE GOVERNANCE REPORT 17. The MISC Integrated Annual Report 2020 and Corporate Governance Report are available on Bursa Malaysia Berhad’s website at www.bursamalaysia.com under Company Announcements of MISC Berhad and also at MISC Berhad’s website at www.misc.com.my/investor-relations. 18. Collection of the printed copies of the MISC Integrated Annual Report 2020 during the 52 nd AGM is not available as the AGM will be held fully virtual and entirely via RPEV facilities. Printed copies of the MISC Integrated Annual Report 2020 are available by way of your requisition by completing the Requisition Form and returning the completed Requisition Form to the designated address. ENQUIRY 19. Should you have any enquiry prior to the AGM or if you wish to request for technical assistance to participate the AGM, please contact Boardroom team during office hours (8.30 a.m. to 5.30 p.m.): Boardroom Share Registrars Sdn. Bhd. Simon Chin Sie Koon / Mohd Syauqi Malakan Tel: +603 7890 4700 Email: bsr.helpdesk@boardroomlimited.com 12 506 12 507 /// Annual General Meeting / Additional Information / Financial Statements / Governance / Leadership //////// /// Annual General Meeting / Additional Information / Financial Statements / Governance / Leadership //////// Section Section MISC Berhad / Integrated Annual Report 2020 MISC Berhad / Integrated Annual Report 2020