UEM EDGENTA BERHAD ANNUAL REPORT 2021 1 2 3 4 5 6 7 339 338 SHAREHOLDERS’ INFORMATION NOTES: 1. The 59th AGM would be held entirely via Remote Participation and Electronic Voting (“RPEV”) facilities through Lumi AGM meeting platform at https://meeting.boardroomlimited.my. Kindly refer to the Administrative Notes for the 59th AGM in order to register, participate and vote remotely via the RPEV facilities. 2. The venue of the 59th AGM is strictly for the purpose of complying with Article 68 of the Constitution of the Company which requires the Chairperson of the meeting to be present at the main venue of the meeting. No shareholders/proxy(ies)/corporate representative(s) from the public will be physically present nor admitted at the Broadcast venue on the day of the 59th AGM. 3. A member of the Company entitled to attend and vote at the meeting, is entitled to appoint not more than two (2) proxies to attend, participate, speak and vote in his stead. A proxy may but need not be a member of the Company. 4. Where a member appoints more than one (1) proxy, the appointment shall be invalid unless he specifies the proportion of his shareholding to be represented by each proxy. 5. Where amember of the Company is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“Omnibus Account”), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each Omnibus Account it holds in the Company. An exempt authorised nominee refers to an authorised nominee defined under the Securities Industry (Central Depositories) Act 1991 which is exempted from compliance with the provisions of subsection 25A(1) of the Securities Industry (Central Depositories) Act 1991. 6. The instrument appointing a proxy shall be in writing under the hand of the Member or his attorney duly authorised in writing or, if the Member is a corporation, shall either be executed under its common seal or under the hand of two (2) authorised officers, one of whom shall be a director, or in the case of a sole director, by that director in the presence of a witness who attests the signature or of its attorney duly authorised in writing. 7. The instrument appointing a proxy must be deposited/ submitted via the following ways not less than forty-eight (48) hours before the time set for holding the AGM or any adjournment thereof:- (i) By hardcopy form The Proxy Form must be deposited at the Share Registrar’s office, BoardroomShare Registrars Sdn. Bhd., at Ground Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan. (ii) By electronic form The Proxy Form can be electronically submitted through the Share Registrar’s website, Boardroom Smart Investor Portal at https://investor.boardroomlimited.com. Please refer to the Administrative Notes for the procedures on electronic lodgement of proxy form. 8. For the purpose of determining a member who shall be entitled to attend this 59th AGM, the Company shall be requesting Bursa Malaysia Depository Sdn. Bhd. in accordance with the provisions under Article 63 of the Company’s Constitution and Section 34(1) of the Securities Industry (Central Depositories) Act 1991 to issue a General Meeting Record of Depositors (“ROD”) as at 9 June 2022. Only a depositor whose name appears on the ROD as at 9 June 2022 shall be entitled to attend this 59th AGM or appoint a proxy(ies) to attend, participate, speak and vote on his behalf. Personal data privacy: By submitting an instrument appointing a proxy(ies) and/ or representative(s) to attend, participate, speak and vote at the AGM and/or any adjournment thereof, a member of the Company (i) consents to the collection, use anddisclosureof the member’s personal data by the Company (or its agents) for the purpose of the processing and administration by the Company (or its agents) of proxies and representatives appointed for the AGM (including any adjournment thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing rules, regulations and/ or guidelines (collectively, the “Purposes”), (ii) warrants that where the member discloses the personal data of the member’s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the member’s breach of warranty. NOTICE OF THE 59TH ANNUAL GENERAL MEETING 9. Explanatory Notes on Ordinary Businesses:- (i) To receive the Audited Financial Statements Agenda Item No. 1 is meant for discussion only as the provisions of Sections 248(2) and 340(1) of the Act does not require a formal approval of shareholders for the Audited Financial Statements. Hence, this item of the Agenda is not put forward for voting. (ii) Ordinary Resolutions 1 – 4: Re-election of Directors The Nomination and Remuneration Committee (“NRC”) has considered the performance and contribution of each of the retiring Directors under Agenda Items No. 2 & 3 and has also assessed the independence of the Independent Non-Executive Directors (“INEDs”) seeking re-election. Based on the results of the Board Effectiveness Assessment conducted for the financial year ended 31 December 2021, the performance of each of the retiring Directors was found to be satisfactory. The retiring INEDs have also fulfilled the independence criteria set out in the Main Market Listing Requirements of Bursa Malaysia Securities Berhad and Malaysian Code on Corporate Governance. The Board has endorsed the NRC’s recommendation to seek shareholders’ approval for the re-election of the retiring Directors. The retiring Directors, had abstained from deliberations and decisions on their re-election at the NRC and Board meetings. The details and profiles of the Directors who are standing for re-election at the 59th AGM are provided in the Board of Directors’ section on pages 110 to 119 of Company’s Annual Report 2021. (iii) Ordinary Resolution 5: Payment of Directors’ Fees The Directors’ fees under Agenda Item No. 4 is payable to each of the Non-Executive Directors, on a quarterly basis as follows:- Directors’ Fees Non-Executive Chairman Non-Executive Director Per Quarter (RM) Per Annum (RM) Per Quarter (RM) Per Annum (RM) Board 52,500 210,000 27,000 108,000 Audit Committee 12,500 50,000 7,500 30,000 Other Board Committees 6,250 25,000 3,750 15,000 10. Explanatory Notes on Special Businesses:- (i) Ordinary Resolution 8: Proposed Renewal of Existing Shareholders’ Mandate for Recurrent Related Party Transactions of a Revenue or Trading Nature The proposed Ordinary Resolution 8, if passed, will allow UEM Edgenta Group to enter into recurrent related party transactions which are of a revenue or trading nature and necessary for UEM Edgenta Group’s day-to-day operations, subject to the transactions being carried out in the ordinary course of business and on terms not to the detriment of the minority shareholders of the Company. NOTICE OF THE 59TH ANNUAL GENERAL MEETING
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