Annual Report 2023 89 PRINCIPLE C - INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS (CONT’D) II. CONDUCT OF GENERAL MEETINGS Encourage shareholders participation at general meetings The Annual General Meeting (“AGM”) and Extraordinary General Meeting of the Company are important platforms for the Directors and senior management to engage with the shareholders to facilitate greater understanding of the Company’s business, governance and performance. The Company’s Fourteenth AGM was held and conducted as a virtual meeting through live streaming from the broadcast venue at the Company’s Registered Office on 14 September 2022, in compliance with Section 327(1) and (2) of the Companies Act, 2016 and Clause 106 of the Constitution of the Company. The virtual AGM supported meaningful engagement between the Board, senior management and shareholders and it also provides an avenue for the shareholders to seek clarification and insights into the operations and financial performance of the Group. The notice of Fourteenth AGM was issued on 29 July 2022 which was more than 28 days prior to the AGM date. Save for General Tun (Dr) Mohamed Hashim bin Mohd Ali (Rtd), Dato’ Sri Sharifuddin bin Ab Ghani and Cik Noor Suhaila binti Saad who were absent at the Fourteenth AGM, all other Board members except Encik Safian bin Mohd Yunus who participated virtually via video conferencing, were present at the broadcast venue together with the senior management. In the absence of the Chairman, General Tun (Dr) Mohamed Hashim bin Mohd Ali (Rtd), Dato’ Wan Mohd Safiain bin Wan Hasan, being the Deputy Chairman of the Company presided as the Chairman of the Fourteenth AGM which is in compliance with Clause 97 of the Constitution of the Company. The Chairman, who chaired the proceedings, provided fair opportunity and time to all shareholders to exercise their rights to raise questions and make recommendation. During the Question-and-Answer session of the AGM, its shareholders were invited to post their questions to the Board. The Chairman, the Company Secretary and the Management were present at the meetings to answer shareholders’ queries and concerns. The Company’s External Auditors participated remotely at the AGM. The Minutes of the Fourteenth AGM is also made available on the Company’s website at www.datasonic.com.my. The Notice of Fifteenth AGM and a Statement to Shareholders in relation to the proposed renewal of share buy-back authority will be issued to the shareholders at least twenty-eight (28) days’ notice to the shareholders prior to the AGM date. The Notice and Agenda will also be published in the newspapers and made available on the Company’s website at www.datasonic.com.my. In line with the MMLR of Bursa Malaysia, the Company will conduct voting through electronic polling for all the resolutions set out in the Notice of Fifteenth AGM. The Company will appoint an independent scrutineer to perform scrutineering services and to validate the votes cast at the Fifteenth AGM. This Corporate Governance Overview Statement was approved by the Board on 26 May 2023. CORPORATE GOVERNANCE OVERVIEW STATEMENT
RkJQdWJsaXNoZXIy NDgzMzc=