ANNUAL REPORT 2025 92 GOVERNANCE PRINCIPLE C - INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS (CONT’D) II. CONDUCT OF GENERAL MEETINGS (CONT’D) Encourage shareholders participation at general meetings (Cont’d) At the Sixteenth AGM, SS E Solutions Sdn Bhd was appointed as the Poll Administrator to undertake the polling process and Aldpro Corporate Services Sdn Bhd was appointed as the Independent Scrutineers to verify and confirm the poll results. The shareholders and proxy holders were given sufficient time to remotely cast and submit the votes online for the resolutions tabled at the meeting. Upon verification by the Scrutineers, the poll results for each resolution were read out by the Company Secretary, upon which the Chairman declared that the resolutions were carried or not carried, as applicable. The poll results were announced to Bursa Malaysia on the same day, in compliance with the MMLR of Bursa Malaysia. The Minutes of the Sixteenth AGM is also made available on the Company’s website at www.nexg.com.my. The Company’s EGMs held on 13 December 2024 and 20 February 2025 were conducted as virtual meetings through live streaming from the broadcast venue at the Company’s Registered Office. At the EGM held on 13 December 2024, all Board members were present at the broadcast venue together with the senior management and advisers. As for the EGM held 20 February 2025, all the Board members were present except for Datuk Ab.Hamid bin Mohamad Hanipah and Datuk Puvanesan a/l Subenthiran were absent due to prior engagement. At the EGMs, the Company had appointed Symphony Corporate Services Sdn Bhd as the Poll Administrator and Propoll Solutions Sdn Bhd as the Independent Scrutineers to verify and confirm the poll results. The Chairman, the Management and advisers were presented at the meetings to answer the shareholders’ queries and concerns. The Notice of Seventeenth AGM and a Statement to Shareholders in relation to the proposed renewal of share buy-back authority will be issued to the shareholders at least twenty-eight (28) days’ notice to the shareholders prior to the AGM date. The Notice and Agenda will also be published in the newspapers and made available on the Company’s website at www.nexg.com.my. In line with the MMLR of Bursa Malaysia, the Company will conduct voting through polling process for all the resolutions set out in the Notice of Seventeenth AGM. The Company will appoint an independent scrutineer to perform scrutineering services and to validate the votes cast at the Seventeenth AGM. This Corporate Governance Overview Statement was approved by the Board on 28 May 2025. Corporate Governance Overview Statement (Cont’d)
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