ANNUAL REPORT 2025 91 GOVERNANCE PRINCIPLE C - INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS I. ENGAGEMENT WITH STAKEHOLDERS/SHAREHOLDERS Engagement and communication with Stakeholders/Shareholders The Board recognises the importance of ongoing engagement and communication with the stakeholders of the Company which will build mutual trust and better understanding. The Company is committed to provide its stakeholders on timely basis with transparent, accurate and quality disclosure of the Company’s operations, financial conditions and future prospects in conformity with applicable legal and regulatory requirements. The Board ensures there is effective, transparent and regular communication with its stakeholders through announcements to Bursa Malaysia, Annual Reports, AGM and general meetings, its corporate’s website, quarterly investors’ briefings and established investors function for stakeholders to provide their views feedback and complaints. During the year under review, the Company has organised a number of activities and events to maintain communication and effective engagement with stakeholders, including shareholders and investors; customers; suppliers; employees; government and regulators; and communities, the details of which are disclosed in the Sustainability Statement. The Corporate Disclosure Policy and Procedures and the Shareholders Communication Policy established by the Board are published on the Company’s website at www.nexg.com.my. Integrated reporting The Company is not categorised as Large Company, hence it has not adopted integrated reporting based on a globally recognised framework. II. CONDUCT OF GENERAL MEETINGS Encourage shareholders participation at general meetings The Annual General Meeting (“AGM”) and Extraordinary General Meeting (“EGM”) of the Company are important platforms for the Directors and senior management to engage with the shareholders to facilitate greater understanding of the Company’s business, governance and performance. The Company’s Sixteenth AGM was held and conducted as a virtual meeting through live streaming from the broadcast venue at the Company’s Registered Office on 31 July 2024, in compliance with Section 327(1) and (2) of the Companies Act, 2016 and Clause 106 of the Constitution of the Company. The virtual AGM supported meaningful engagement between the Board, senior management and shareholders and it also provides an avenue for the shareholders to seek clarification and insights into the operations and financial performance of the Group. The notice of Sixteenth AGM was issued on 28 June 2024 which was more than 28 days prior to the AGM date. At the Sixteenth AGM, all Board members except for Dato’ Ibrahim bin Abdullah who participated virtually via video conferencing, were present at the broadcast venue together with the senior management. The Chairman, who chaired the proceedings, provided fair opportunity and time to all shareholders to exercise their rights to raise questions and make recommendation. The shareholders were invited to post their questions to the Board and Management before and during the Question-and-Answer session of the Sixteenth AGM. The Chairman, the Company Secretaries and the Management were present at the meeting to answer shareholders’ queries and concerns. The Company’s External Auditors participated remotely at the Sixteenth AGM. Corporate Governance Overview Statement (Cont’d)
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