142 A. BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) i. Board Responsibilities (cont’d) 2. Separation of Positions of Chairman and Group Managing Director (cont’d) The Board believes that the Chairman of the Board should not be involved in any Board Committees. This FOTVSFT UIBU DIFDLT BOE CBMBODFT BT XFMM BT PCKFDUJWJUZ BSF OPU DPNQSPNJTFE PS JOáVFODFE CZ UIF $IBJSNBO T QBSUJDJQBUJPO JO #PBSE $PNNJUUFFT 5IFSFGPSF JO MJOF XJUI UIF .$$( UIF $IBJSNBO PG UIF #PBSE JT OPU B NFNCFS of any Board Committees. 3. Supply of and Access to Information All Directors have full and unrestricted access to all information pertaining to the Group’s businesses and affairs JO B UJNFMZ NBOOFS FOBCMJOH UIFN UP QFSGPSN UIFJS EVUJFT FGGFDUJWFMZ Procedures have been established to ensure the timely dissemination of Board and Board Committees papers to all Directors and Board Committee members ahead of scheduled meetings. Notices of meetings are sent to each %JSFDUPS BU MFBTU TFWFO EBZT QSJPS UP UIF NFFUJOH EBUF 'PMMPXJOH FBDI NFFUJOH UIF $PNQBOZ 4FDSFUBSZ ESBGUT the minutes and circulates them promptly. All matters discussed and resolutions passed during the meeting are recorded in the minutes. The circulated Board papers typically include: r .JOVUFT PG UIF QSFWJPVT NFFUJOH r 2VBSUFSMZ BOE BOOVBM àOBODJBM TUBUFNFOUT r 6QEBUFT PO DPSQPSBUF EFWFMPQNFOUT r .JOVUFT PG #PBSE $PNNJUUFF NFFUJOHT r "DRVJTJUJPO BOE EJTQPTBM QSPQPTBMT r 3FMBUFE QBSUZ USBOTBDUJPOT BOE PS SFDVSSFOU SFMBUFE QBSUZ USBOTBDUJPOT r $0* BOE PS QPUFOUJBM $0* JOWPMWJOH %JSFDUPST BOE ,FZ 4FOJPS .BOBHFNFOU r 6QEBUFT GSPN #VSTB 4FDVSJUJFT r " MJTU PG EJSFDUPST DJSDVMBS SFTPMVUJPOT QBTTFE BOE r 3FQPSUT PO UIF %JSFDUPST EFBMJOHT JO TFDVSJUJFT JG BOZ "EEJUJPOBMMZ .BOBHFNFOU JT PGUFO JOWJUFE UP BUUFOE #PBSE NFFUJOHT UP QSPWJEF EFUBJMFE FYQMBOBUJPOT PO BHFOEB items. The internal and external auditors brief Board members on the Group’s operations and financial reporting TUBOEBSET UIBU NBZ JNQBDU UIF (SPVQ T àOBODJBM TUBUFNFOUT EVSJOH UIF QFSJPE "T OFFEFE UIF #PBSE NBZ TFFL independent professional advice at the Group’s expense to further their duties. Technology is effectively utilised in Board and Board Committee meetings. Meeting agendas and materials are EJTUSJCVUFE POMJOF UP %JSFDUPST CFGPSF IBSEDPQZ WFSTJPOT BSF QSPWJEFE 'PS %JSFDUPST JO SFNPUF BSFBT PS PWFSTFBT participation via audio or video conferencing is encouraged to ensure their active involvement. 4. Commitment of the Board 5IF #PBSE NFFUT BU MFBTU GPVS UJNFT B ZFBS BU RVBSUFSMZ JOUFSWBMT XJUI NFFUJOH EBUFT TDIFEVMFE BU UIF beginning of the financial year to assist Directors in planning their schedules. Additional meetings are convened as necessary to address urgent and important matters that require the Board’s attention. All key issues discussed EVSJOH #PBSE NFFUJOHT BSF BDDVSBUFMZ SFDPSEFE CZ UIF $PNQBOZ 4FDSFUBSZ 8IFSF BQQSPQSJBUF UIF #PBSE NBZ also resolve and approve matters through written resolutions. CORPORATE GOVERNANCE STATEMENT (cont’d)
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