C. INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS (CONT’D) II. Conduct of General Meetings The AGM is the principal forum for dialogue with shareholders, allowing shareholders to review the Group’s performance via the Group’s annual report and pose questions to the Board for clarification. To ensure shareholders have sufficient time to read the IAR, it is circulated at least twenty-eight (28) clear days before the date of the AGM. Shareholders are encouraged to vote on the proposed motions by appointing a proxy in the event if they are unable to attend the meeting. The 22nd AGM of the Company was conducted entirely through live streaming and online remote voting using Remote Participation and Voting facilities to allow wider participation of the Group’s shareholders. Before the commencement of the AGM, the Board provided shareholders with ample opportunity and time to submit questions pertaining to the IAR, proposed resolutions and the business of the Company or the Group in general prior to seeking approval from members and proxies on the resolutions. The Board, Senior Management, external auditors and other advisors, were also present virtually at the fully virtual AGM to provide answers and clarification to shareholders. During the 22nd AGM, shareholders were presented with an overview of the Group’s performance and significant activities undertaken during the financial period under review. Shareholders actively participated in the meeting, including the opportunity to pose questions to the Board via real time submission of typed texts. Remote voting facilities were also provided, enabling shareholders to cast their votes electronically during the 22nd AGM. In line with the MMLR of Bursa Securities, the Company has implemented and will continue to utilise poll voting for all proposed resolutions set out in the notice of any general meeting. To ensure transparency and accuracy, an independent scrutineer will be appointed to tabulate and validate the votes cast at any general meeting of the Company. The proceedings of all meetings are recorded by the Company Secretary, and a summary of key matters discussed at the general meetings are made available for inspection on the Company’s website. CORPORATE GOVERNANCE STATEMENT (cont’d) ANNUAL REPORT 2023 149 C. INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS II. Conduct of General Meetings GOVERNANCE
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