My EG Services Berhad Annual Report 2020

ANNUAL REPORT 2020 247 ANNUAL GENERAL MEETING 9. The appointment of the proxy(ies) will be INVALID if the Proxy Form / e-Proxy Form is not completed correctly in accordance with the instructions stated in the form. 10. In respect of deposited securities, only members whose names appear on the Record of Depositors on 21 June 2021 (General Meeting Record of Depositors) shall be eligible to attend the virtual meeting or appoint proxy(ies) to attend and/or vote on his/her behalf. 11. The Board wishes to highlight that the 20th AGM may be re-scheduled and/or adjourned subject to the development of the COVID-19 pandemic and the Malaysian Government’s announcements or guidelines to be issued from time to time. Rest assured, all participants including invitees shall be kept informed of any unexpected changes. MODE OF COMMUNICATION: Prior to the 20th AGM, shareholders may submit questions to the Board of Directors at www.myeg.com.my/investor_relations (under the “General Meeting” tab) latest by 29 June 2021 and the response will be broadcasted during the virtual meeting. During the 20th AGM, shareholders may submit questions by clicking on “Ask Question” on the RPV facilities while participating the virtual meeting. PERSONAL DATA PRIVACY: By submitting an instrument appointing proxy(ies) and/or representative(s) to attend, participate and vote at the 20th AGM and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and disclosure of the member’s personal data by the Company (or its agents) for the purpose of the processing and administration by the Company (or its agents) of proxies and representatives appointed for the 20th AGM (including any adjournment thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the 20th AGM (including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively, the “ Purposes ”), (ii) warrants that where the member discloses the personal data of the member’s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the member’s breach of warranty. NOTICE OF THE TWENTIETH ANNUAL GENERAL MEETING (CONT’D)