My EG Services Berhad Annual Report 2020

MY E.G. SERVICES BERHAD Regisration No. 200001003034 (505639-K) 102 A. BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) I. Board Responsibilities (cont’d) 8. Code of Conduct, Code of Ethics and Code of Business Ethics (cont’d) The Board is provided guidance on disclosure of conflict of interest and other disclosure information/ requirements to ensure that the Directors comply with the relevant regulations and practices. In order to address and manage possible conflicts of interest that may arise between Directors’ interests and those of the Group, the Group has put in place appropriate procedures including requiring such Directors to abstain from participating in deliberations during meetings and abstaining from voting on any matter in which they may also be deemed as interested or conflicted. The Directors of the Group are also required to disclose and confirm their directorships and shareholdings in the Group and any other entities where they have interests for the Group’s monitoring on a half yearly basis or as and when required. Notices on the closed period for trading in the ordinary shares of MYEG ( “MYEG Share(s)” or “Share(s)” ) are sent to Directors and Senior Management and the relevant employees on a quarterly basis specifying the timeframe during which they are prohibited from dealing in MYEG Shares, unless they comply with the QSPDFEVSFT GPS EFBMJOHT EVSJOH DMPTFE QFSJPE BT TUJQVMBUFE JO UIF ..-3 PG #VSTB 4FDVSJUJFT " DPQZ PG UIF $PEF PG $POEVDU $PEF PG &UIJDT BOE $PEF PG #VTJOFTT &UIJDT "#"$ 1PMJDZ BOE "OUJ #SJCFSZ Procedures for Managing Stakeholders can be found on the Group’s website at https://www.myeg.com.my/ investor_relations (under the “Corporate Governance” tab). 9. Whistle Blowing Policy and Procedures The Group has adopted a Whistle Blowing Policy as the Board believes that a sound whistle blowing system will strengthen, support good management and at the same time, demonstrate accountability, good risk management and sound corporate governance practices. The policy is to encourage reporting of any major concerns over any wrongdoings within the Group. The policy outlines the relevant procedures such as when, how and to whom a concern may be properly raised about genuine or suspected instances of wrongdoing at the Group. The identity of the whistleblower is kept confidential and protection is accorded to the whistleblower against any form of reprisal or retaliation. All such concerns shall be set forth in writing and forwarded in a sealed envelope to either the Chairman of the AC, the Group Managing Director or Head of the Human Resource Department. Besides the abovementioned policies, the Group has also put in place the following: z Corporate Disclosure Policy and Procedures z Directors and Senior Management’s Remuneration Policy z Directors’ Assessment Policy z Environmental Policy z Human Rights Policy z Insider Dealing Policy z /PO %JTDSJNJOBUJPO BOE &RVBM &NQMPZNFOU 0QQPSUVOJUZ 1PMJDZ z Risk Management Policy z Share Buy Back Policy z Safety and Health Policy z Succession Planning Policy z Sustainability Policy CORPORATE GOVERNANCE STATEMENT (CONT’D)