My EG Services Berhad Annual Report 2019

MY E.G. SERVICES BERHAD [Registration No. 200001003034 (505639-K)] 74 A. BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) I. Board Responsibilities (cont’d) 9. Whistle Blowing Policy and Procedures (cont’d) Besides the abovementioned policies, the Group has also put in place the following: z Insider Dealing Policy z Sustainability Policy z Corporate Disclosure Policy and Procedures z Directors and Senior Management’s Remuneration Policy z Directors’ Assessment Policy z Succession Planning Policy z Risk Management Policy z Share Buy Back Policy z Anti-Corruption Policy z Human Rights Policy z Environmental Policy z Non-Discrimination and Equal Employment Opportunity Policy z Safety and Health Policy 10. Company Secretary Every Director has unhindered access to the advice and services of the Company Secretaries. The Board believes that the current Company Secretaries are capable of carrying out their duties efficiently to ensure the effective functioning of the Board. In the event that the Company Secretaries fail to fulfil their functions effectively, the terms of their appointment do permit their removal and appointment of a successor by the Board. The Board is assisted by qualified and competent Company Secretaries who play a vital role in advising the Board in relation to the Group’s constitution, policies, procedures and compliance with the relevant regulatory requirements, codes, guidance and legislations. Both Company Secretaries are fellow members of the Malaysian Institute of Chartered Secretaries and Administrators (“ MAICSA ”) and have obtained Practicing Certificate from the CCM. All the Directors have unrestricted access to the advice and services of the Company Secretaries for the purpose of the conduct of the Board’s affairs and the business. The Company Secretaries constantly keep themselves abreast of the evolving capital market environment, regulatory changes and developments in corporate governance through attendance at relevant conferences and training programmes. They have also attended the relevant continuous professional development programmes as required by the CCM and MAICSA for practising company secretaries. The Board is satisfied with the performance and support rendered by the Company Secretaries in discharging its functions. In addition, the Company Secretaries are also accountable to the Board and are responsible for the following: z Advising the Board on its roles and responsibilities. z Advising the Board on matters related to corporate governance and the MMLR of Bursa Securities. z Ensuring that Board procedures and applicable rules are observed. z Maintaining records of the Board and ensuring effective management of the Company’s statutory records. z Preparing comprehensive minutes to document Board proceedings and ensuring conclusions are accurately recorded. z Assisting communications between the Board and Management. z Providing full access and services to the Board and carrying out other functions deemed appropriate by the Board from time to time. z Preparing agendas and co-coordinating the preparation of Board papers. CORPORATE GOVERNANCE STATEMENT (CONT’D)