My EG Services Berhad Annual Report 2019

ANNUAL REPORT 2019 215 NOTICE OF THE NINETEENTH ANNUAL GENERAL MEETING (CONT’D) PARTICIPATION AND PROXY: 1. The 19th AGM of the Company will be held as a virtual meeting through live streaming and online remote voting using RPV facilities via Vote2U at https://web.vote2u.app . Please refer to the Administrative Guide for the procedures to register, participate and vote remotely through the RPV facilities. 2. In compliance with Section 327(2) of the Act, the Chairman shall be present at the main venue of the meeting in Malaysia and in line with the Securities Commission Malaysia’s Guidance Note, the Broadcast Venue will be strictly limited to only essential individuals for organising and conducting the virtual AGM. No shareholders and proxy(ies) will allowed to be physically present nor enter the Broadcast Venue. 3. Pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Securities, voting at the 19th AGM will be conducted by poll rather than a show of hands. Poll Administrator and Independent Scrutineers will be appointed to conduct the polling process and verify the results of the poll respectively. 4. A member entitled to attend, participate and vote at the virtual meeting is entitled to appoint a proxy(ies) to attend and vote in his/her stead. If the proxy(ies) is not a member of the Company, he/she need not be an advocate, an approved company auditor or a person approved by the Registrar of Companies and there shall be no restriction as to qualification of the proxy(ies). 5. A member shall be entitled to appoint up to two (2) proxies or attorneys or authorised representatives to vote at the same virtual meeting. Where a member appoints more than one (1) proxy, the appointment shall be invalid unless he/she specifies the proportion of his/her shareholdings to be represented by each proxy. 6. Where a member of the Company is an Exempt Authorised Nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“ Omnibus Account ”), there shall be no limit to the number of proxies which the Exempt Authorised Nominee may appoint in respect of each Omnibus Account it holds. 7. An instrument appointing a proxy must be in writing under the hand of the appointer or his/her attorney duly authorised and in the case of corporation shall be either under its common seal or under the hand of an officer or attorney duly authorised. 8. The instrument appointing a proxy or the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of that power of authority shall be deposited at Ground Floor or 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia not less than forty eight (48) hours before the time for holding the virtual meeting (no later than Tuesday, 4 August 2020 at 10:00 a.m.) or any adjourned virtual meeting at which the person named in the instrument proposes to vote and in default, the instrument of proxy shall not be treated as valid. Alternatively, individual shareholders may choose to submit the electronic Proxy Form (“ e-Proxy Form ”) using RPV facilities via Vote2U at https://web.vote2u.app no later than Tuesday, 4 August 2020 at 10:00 a.m. Please refer to the Administrative Guide for the procedures to submit the e-Proxy Form through the RPV facilities. 9. The appointment of the proxy(ies) will be INVALID if the Proxy Form is not completed correctly in accordance with the instructions stated in the form. 10. In respect of deposited securities, only members whose names appear on the Record of Depositors on 29 July 2020 (General Meeting Record of Depositors) shall be eligible to attend the virtual meeting or appoint proxy(ies) to attend and/or vote on his/her behalf. ANNUAL GENERAL MEETING