ANNUAL REPORT 2023 MST GOLF GROUP BERHAD 249 Procedure Action Before the day of the 31st AGM 4. Registration by Proxies/ Corporate Representatives The closing time to submit your hardcopy Proxy Form is Wednesday, 5 June 2024 at 10.00 a.m. a. To submit the request, Corporate Shareholders need to deposit the original hardcopy to Boardroom Share Registrars Sdn Bhd and write in to bsr.helpdesk@boardroomlimited.com by providing the name of shareholder, CDS account number accompanied with the Certificate of Appointment of Corporate Representative or Proxy Form (as the case maybe) to submit the request. * Check that the email address of the Proxy or Corporate Representative is written down correctly. 5. Nominee Company to submit Proxy Form a. Via Boardroom Smart Investor Portal (“BSIP”): • Login to https://investor.boardroomlimited.com using your user ID and password from Step 1 above. • Select <<MST GOLF GROUP BERHAD THIRTY-FIRST (31ST) ANNUAL GENERAL MEETING>> from the list of meeting events and click <<Enter>>. • Click on <<Submit eProxy Form>>. • Proceed to download the file format for “Submission of Proxy Form” from BSIP. • Prepare the file for the appointment of proxies by inserting the required data. • Proceed to upload the duly completed proxy appointment file. • Review and confirm your proxy appointment and click “Submit”. • Download or print the electronic Proxy Form (“eProxy Form”) as acknowledgement. b. Via Email: • To submit the request, the Authorised Nominee and Exempt Authorised Nominee needs to deposit the original hardcopy Proxy Form to Boardroom Share Registrars Sdn Bhd and write in to bsr.helpdesk@boardroomlimited.com by providing softcopy of the Proxy Form(s), the name of shareholders and CDS account number. * Check that the email address of the Proxy or Corporate Representative is written down correctly. 6. Email Notification a. You will receive notification(s) from Boardroom Share Registrars Sdn Bhd that your request(s) has been received and is/are being verified. b. After verification of your registration against the General Meeting Record of Depositors as at 28 May 2024, you will receive an email from Boardroom Share Registrars Sdn Bhd either approving or rejecting your registration for remote participation. c. If your registration is approved, you will also receive your remote access user ID and password in the same email after the closing date. d. Please note that the closing date and time to submit your request for remote participation user ID and password is on Wednesday, 5 June 2024 at 10.00 a.m. (i.e. 48 hours before the commencement of the 31st AGM).
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