Maxis Berhad | Annual Report 2013

OVERVIEW OUR BUSINESS STRATEGIC REVIEW CORPORATE GOVERNANCE FINANCIAL STATEMENTS Maxis Berhad Annual Report 2013 OTHER INFORMATION 57 The Group’s website is updated regularly to provide current and comprehensive information about the Group. Please also refer to the Investor Relations section on pages 15 to 16 of this Annual Report. The Board has identified Dato’ Mokhzani bin Mahathir as the Senior Independent Director to whom queries or concerns regarding the Group may be conveyed. (i) Dato’ Mokhzani bin Mahathir can be contacted as follows: Telephone number: +603 2330 7000 Facsimile number: +603 2330 0590 Email address: mmokhza@maxis.com.my Queries or concerns regarding the Group may be also conveyed to the following persons: (ii) Nasution bin Mohamed Chief Financial and Strategy Officer, for financial related matters Telephone number: +603 2330 7000 Facsimile number: +603 2330 0555 (iii) Audrey Ho Swee Fong Investor Relations, for investor relations matters Telephone number: +603 2330 7000 Facsimile number: +603 2330 0594 Email: ir@maxis.com.my (iv) Dipak Kaur Company Secretary, for shareholders’ enquiries Telephone number: +603 2330 7000 Facsimile number: +603 2330 0590 2. Annual General Meeting (“AGM”) The AGM is the principal forum for dialogue with all shareholders who are encouraged and given sufficient opportunity to enquire about the Group’s activities and prospects as well as to communicate their expectations and concerns. The Board has taken reasonable steps to encourage shareholder participation at general meetings. Shareholders are encouraged to participate in the Question and Answer session on the resolutions being proposed or on the Group’s operations in general. Shareholders who are unable to attend are allowed to appoint proxies in accordance with the Company’s Articles to attend and vote on their behalf. The Chairman and Board members are in attendance to provide clarification on shareholders’ queries. Where appropriate, the Chairman of the Board will endeavour to provide the shareholders with written answers to any significant questions that cannot be readily answered during the AGM. Shareholders are welcome to raise queries by contacting Maxis at any time throughout the year and not only at the AGM. The Companies Act, 1965 and the Company’s Articles require 21 days’ notice for the AGM but the Company has gone beyond the prescribed requirement to issue a notice with 28 days’ notice period. Notices of the annual general meetings are also advertised in national daily newspapers in English, Bahasa Malaysia, Mandarin and Tamil languages. Each notice of a general meeting, which includes any item of special business, will be accompanied by a statement regarding the effect of any proposed resolution in respect of such special business. Separate resolutions are proposed for substantially separate issues at the AGM. A toll-free line has been set up and an email account has also been created to attend to all queries from shareholders pertaining to this Annual Report, including any queries relating to the use of CD-ROM, form of proxy and all other matters relating to the forthcoming AGM. The toll-free number 1800 828 001 and email address agm2014@maxis.com.my will be valid from 9 April 2014 to 8 May 2014 for this purpose. The Board considers electronic poll voting as a viable voting option for its shareholders to be implemented in the future provided that it is able to satisfy itself that the infrastructure is reliable and cost effective. The Chairman would at the outset of general meetings inform the shareholders of their right to request to vote by poll. 3. Whistle-Blowing In light of the requirements stipulated under the Capital Markets and Services Act 2007, the Bursa Securities’ Corporate Governance Guide and the Companies Act, 1965, the Board recognises the importance of whistle-blowing and is committed to maintaining the highest standards of ethical conduct within the Group.