corporate governance overview statement Pertaining to Investor Relaঞons, the Board has constant engagement with investment bankers, which addresses the requirement for ঞmely and accurate disclosure on corporate announcements, circulars to shareholders and financial results. This includes the Annual Report that provides a detailed account of Matrix’s performance for the financial year as well as its business plans and strategies going forward. The Annual Report is customarily sent to shareholders 30 days prior to the AGM in fulfilment of Pracঞce 12.1 of the MCCG. The Noঞce of AGM and Proxy Form is also sent at least 30 days prior to the AGM to enable shareholders to have sufficient ঞme to make arrangements to aend, or to send a proxy in their stead. Through its website www.mchb.com.my and its announcements on Bursa Malaysia’s website, the Group shares mandatory public announcements as well as publishes its quarterly and annual results. The quarterly financial results are announced via Bursa LINK immediately a[er the Board’s approval. This is important in ensuring equal and fair access to informaঞon by the invesঞng public. However, any informaঞon that may be regarded as undisclosed material informaঞon about the Group will not be given to any single shareholder or shareholder group. The Group’s website also has a dedicated investor relaঞons secঞon providing related informaঞon to shareholders. This includes the latest financial results, the Annual Reports, the Board Charter, the respecঞve TORs of its Board Commiees and more. Stakeholders may also contact the Company via the direct investor relaঞons contact: Mohd Fadzli Suhaimi Email: mohdfadzli@mchb.com.my CONDUCT OF GENERAL MEETINGS Matrix holds its AGM as required by regulatory requirements. However, beyond ensuring regulatory compliance, the AGM is regarded as a strategic stakeholder engagement opportunity to provide notably shareholders with a comprehensive and accurate account of Matrix’s performance, its business and operaঞonal highlights and achievements, future business plans. The AGM also serves as a two-way communicaঞon channel for aendees to also ask quesঞons of the Board and Senior Management pertaining to Matrix. Such quesঞons are highly encouraged by the Board and Matrix. The AGM is chaired by the Chairman of the Board for the purpose of facilitaঞng the proceedings. The AGM held in respect of FY2024 was held on 28 August 2024. The Chairman encouraged quesঞons from the floor on resoluঞons raised for voঞng during the proceedings. Ample ঞme was provided for quesঞons and responses by management personnel. The AGM is typically held as a virtual meeঞng that facilitates remote parঞcipaঞon electronic voঞng for shareholders. It also enabled avenues for aendees to ask quesঞons regarding resoluঞons put forward for voঞng as well as the Group’s business performance and future plans. Moving forward, the Company shall hold its AGM physically maintaining the same avenues for aendees to parঞcipate fully in the meeঞng. All results derived from voঞng at the previous AGM were validated by an independent scruঞneer. All resoluঞons proposed were voted in favour and duly passed. The outcome of the AGM was announced to Bursa Malaysia on the same meeঞng day. Directors and relevant members of the Senior Management aended the AGM. Minutes of the AGM are being uploaded to Matrix’s website within 30 days from the meeঞng date. Further details of the aforemenঞoned are provided in Pracঞce 12.3 of the Group’s CG Report. MATRIX CONCEPTS HOLDINGS BERHAD INTEGRATED ANNUAL REPORT 2025 126 06 OUR GOVERNANCE
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