11. TO TRANSACT any other business of which due notice shall have been given. By Order Of The Board LOO KAH BOON Group Company Secretary (MAICSA 0784630) (SSM PC NO. 201908001700) Negeri Sembilan Darul Khusus 28 July 2023 Notes:- (i) A shareholder of the Company entitled to attend and vote at the meeting is entitled to appoint a proxy or proxies to attend and vote in his place. A proxy may, but need not be, a shareholder of the Company. A shareholder shall be entitled to appoint up to two (2) proxies to attend and vote at the 26th AGM. Where a shareholder appoints more than one (1) proxy to attend at the same meeting, the appointment shall be invalid unless he specifies the proportions of his shareholdings to be represented by each proxy. (ii) The instrument appointing a proxy shall be in writing under the hand of the appointer or of his attorney duly authorised in writing or if the appointor is a corporation either under the corporation’s seal or under the hand of an officer or attorney duly authorised. (iii) Where a shareholder of the Company is an exempt nominee which holds ordinary shares in the Company for multiple beneficial owners in one (1) Securities Account (“Omnibus account”), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each Omnibus account it holds. An exempt authorised nominee with more than one (1) Securities Account must submit a separate instrument of proxy for each securities account. (iv) The instrument appointing a proxy and the power of attorney or other authority (if any) under which it is signed or a notarially certified copy of such power or authority shall be deposited at the Company’s Registered Office, Wisma Matrix, No.57, Jalan Tun Dr. Ismail, 70200 Seremban, Negeri Sembilan Darul Khusus, Malaysia, not less than forty-eight (48) hours before the time appointed for holding the meeting or any adjourned thereof. (v) In respect of deposited securities, only shareholders whose name appear in the Record of Depositors on 17 August 2023 shall be entitled to attend, speak and vote at the 26th AGM. (vi) All the resolutions as set out in the notice of 26th AGM will be put to vote by poll via online voting facilities. NOTICE OF ANNUAL GENERAL MEETING INTEGRATED ANNUAL REPORT 2023 MATRIX CONCEPTS HOLDINGS BERHAD 256 AGM NOTICE AND INFORMATION
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