PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS STAKEHOLDER RELATIONSHIP AND COMMUNICATION Stakeholder management and communication remains a fundamental aspect of Matrix’s approach to corporate governance. The views, perspectives and interests of external and internal stakeholders are continuously considered and where relevant, incorporated into the Group’s overall approach to value creation. Full details of stakeholder engagement efforts such as community engagement and more are provided in our standalone Sustainability Report 2023 available for view at https://www.mchb.com.my/sustainability. The Group continues to embrace the challenges as well as the opportunities that arise from the diversity of viewpoints derived from stakeholders as well as the challenge of balancing these perspectives across the short, medium and long-term perspectives. The Group conducts materiality assessment survey with its stakeholders to gauge their perspectives and expectations with insights derived from this exercise used to guide sustainability and business and/or operational strategies. Information on the Group’s main stakeholders, their interests and concerns and as well as the Group’s strategic efforts to engage these stakeholders are provided in the Sustainability Report section of this Integrated Annual Report 2023. Stakeholders engaged in FY2023 include shareholders, the investor community, the media, homebuyers and the community at large throughout the financial year. We continue to enhance and improve our stakeholder engagement efforts. Pertaining to Investor Relations, the Board addresses the engagement for timely and accurate disclosure on corporate announcements, circulars to shareholders and financial results. This includes the Integrated Annual Report that provides a detailed account of Matrix’s performance for the financial year as well as its business plans and strategies going forward. The Integrated Annual Report is customarily sent to shareholders 30 days prior to the AGM in fulfilment of the MCCG. The Notice of AGM and Proxy Form is also sent at least 30 days prior to the AGM to enable shareholders to have sufficient time to make arrangements to attend, or to send a proxy in their stead. Through its website www.mchb.com.my and its announcements on Bursa Malaysia’s website, the Group shares mandatory public announcements as well as publishes its quarterly and annual results. The quarterly financial results are announced via Bursa LINK immediately after the Board’s approval. This is important in ensuring equal and fair access to information by the investing public. However, any information that may be regarded as undisclosed material information about the Group will not be given to any single shareholder or shareholder group. The Group’s website also has a dedicated investor relations section providing related information to shareholders. This includes the latest financial results, the Integrated Annual Report, the Board Charter, the respective TORs of its Board Committees and more. Stakeholders may also contact the Company via the direct investor relations contact: Ms. Carmen Loo Tel: 606-764 2688 / Email: carmen@mchb.com.my CONDUCT OF GENERAL MEETINGS The Board encourages shareholders to attend and actively participate in the Group’s annual general meeting (“AGM”). Even though Malaysia has embraced endemic status, Matrix continues to maintain its shareholders engagements through fully virtual meeting for its 26th AGM. The virtual session enabled remote participation and electronic voting for shareholders. It also enabled avenues for attendees to ask questions regarding resolutions put forward for voting as well as the Group’s business performance and future plans. Questions asked during the meeting were made visible to all attendees via the online platform used so that participants can follow the proceedings with greater clarity. The results were validated by an independent scrutineer. All resolutions proposed were duly passed. The outcome of the AGM was announced to Bursa Malaysia on the same meeting day. Matrix intends to continue with this practice for all future general meetings as virtual general meetings encourage shareholders attendance and enable remote participation. All Directors and relevant members of the Senior Management attended the virtual AGM. Minutes of the AGM are currently being uploaded to Matrix’s website within 30 days from the meeting date. Further details of the aforementioned are provided in Practice 12.3 of the Group’s CG Report. Matrix will continue to ensure the timely publishing of its Integrated Annual Report and distribution of all information beforehand to shareholders. CORPORATE GOVERNANCE OVERVIEW STATEMENT INTEGRATED ANNUAL REPORT 2023 MATRIX CONCEPTS HOLDINGS BERHAD 115
RkJQdWJsaXNoZXIy NDgzMzc=