KENANGA INVESTMENT BANK BERHAD INTEGRATED ANNUAL REPORT 2024 WE ARE KENANGA OUR SUSTAINABILITY APPROACH LEADERSHIP STATEMENT HOW WE ARE GOVERNED FINANCIAL STATEMENTS SHAREHOLDERS’ INFORMATION ADDITIONAL INFORMATION OUR VALUE CREATION APPROACH 109 108 disclosures in the Annual Report, the interim financial reports and preliminary announcements in relation to the preparation of financial statements. During the year under review, two (2) sessions between the AC and the External Auditors were held in the absence of Management, as part of the medium for greater exchange of views and opinions between both parties in relation to financial reporting. Investor Relations and Shareholder Communications The Board is committed to providing the Shareholders, investors and other stakeholders with comprehensive, timely and equal access to information on the Group’s activities to enable them to make informed investment decisions. To ensure continuous communication between KIBB Group and its stakeholders, as well as to facilitate mutual understanding, the Group employs a wide range of communication channels via its Kenanga Digital Channels such as Facebook, Instagram, LinkedIn, TikTok, YouTube, direct communication and publication of all relevant Group information on its website at https://www. kenanga.com.my. The Group utilises its corporate website and social media channels as a means of providing information to its Shareholders and the broader investment community. In 2023, the Company released its first-ever Sustainability Report which is intended to enhance the Group’s ESG disclosures to stakeholders. KIBB Group’s corporate website provides comprehensive and easy access to the latest information about the Group. The Group’s information made available on the corporate website includes information relating to inter alia, KIBB and its subsidiaries’ corporate profiles, Board, Senior Management, corporate governance related matters such as the Board Charter, as well as the Terms of Reference of the various Board Committees, financial reports, annual reports and corporate news via public announcement, media releases and articles. KIBB endeavours to improve communications with its stakeholders by ensuring information about the Company, products and services are up-to-date and easily accessible with the use of technology via its own Digital Channels and other forms of external media be it digital or traditional such as broadcast or print. The Company believes it is important to communicate information to stakeholders on a regular basis. In support of this, the Company conducts quarterly result briefings with its institutional shareholders. During these sessions, the Company provides snapshots of its results and business, as well as holding Questions and Answers (“Q&A”) sessions to answer inquiries from participants. Quarterly financial information is also communicated via press release and quarterly result briefing decks, as well as the Company’s social media channels and corporate website. For better coordination and control of efficiency, all investor relations events are organised and managed by the Group Marketing, Communications and Sustainability of KIBB. In order to enhance stakeholders’ experience whilst surfing the corporate website, the Company is continuously looking into ways to enhance its corporate website to ensure that the navigation is indeed user-friendly, and information shared are easily accessible to all stakeholders. For this purpose, the Company had taken the effort in 2021 to enhance the searchability of its websites via Search Engine Optimisation (SEO) and Search Engine Marketing (SEM). Information relating to the procedures of whistleblowing is also available on the corporate website. General Meetings In line with its digital transformation efforts, the Company has focused on the dissemination of its Annual Report via its website at https://www.kenanga.com.my/investor-relations/AGM2025 in order to reach a wider spectrum of Shareholders who are active internet users. Shareholders are encouraged to attend the AGM and to use these opportunities to raise questions and vote on important matters affecting the Group, including the re-election of Directors, the receipt of the Audited Financial Statements, Directors’ Remuneration, Renewal of Share Buy-Back Authority, as well as corporate proposal, if any. As Malaysia transitions to endemic phase, the Company had conducted its Fiftieth (50th) AGM virtually on 30 May 2024 in accordance with the revised Guidance Note and Frequently Asked Questions on the Conduct of General Meetings for Listed Issuers issued by the SC on 18 April 2020 and revised on 7 April 2022. The AGM was held virtually via live streaming and online remote voting using the Remote Participation and Electronic Voting Facilities (“RPEV Facilities”) operated by CORPORATE GOVERNANCE OVERVIEW STATEMENT CORPORATE GOVERNANCE OVERVIEW STATEMENT KIBB’s Share Registrar, Boardroom Share Registrars Sdn Bhd (“Boardroom”). Shareholders who logged in to participate in the AGM at the Virtual AGM Portal at https://meeting.boardroomlimited.my/ were able to cast their votes online via the same portal using the same login credentials and pose their questions to the Board on a real time basis. In addition to offering the Shareholders with the opportunities to participate in the AGM, pose questions and vote remotely via the RPEV Facilities, the Company had also offered e-Proxy lodgement via Boardroom Smart Investor Portal, a service also rendered by Boardroom. This alternative mode of submitting the Proxy Form via electronic means was a step up to enable more Shareholders to exercise their voting rights by appointing a Proxy to attend and vote in their stead. To assist Shareholders in manoeuvring the RPEV Facilities, an Administrative Guide with detailed steps was provided to the Shareholders to guide them through the process. In addition, Boardroom also provided a Helpdesk service to assist Shareholders who were less-IT savvy. During the AGM, all the members of the Board together with the External Auditors, Company Secretary, the GMD and a few of the key Senior Management were present at the broadcast venue to attend to any questions posed by the Shareholders. To foster better engagement with the Shareholders during the Fiftieth (50th) AGM, the Company had also arranged for one (1) of its Senior Management personnel to brief the Shareholders on live telecast on the Company’s financial performance and operations in respect of the Financial Year Ended 31 December 2023 and Business Prospects for 2024 to keep them abreast of the Company’s achievements and plans moving forward. Following the presentation, the GMD presided over the Q&A session by reading out the questions raised by the Shareholders prior to the AGM and answering them accordingly. The GMD also answered all the questions submitted on real time basis during the AGM. In 2024 AGM, there were no questions received from the Minority Shareholders Watch Group. Pursuant to Paragraph 9.21(2)(b) of the MMLR of Bursa Malaysia, KIBB had published its AGM minutes and Q&As (Key Matters Discussed) on the Company’s website within the specified time after the AGM. The aforementioned virtual platform has enabled the Company to reach out to a wider spectrum of Shareholders by giving them the opportunity to exercise their rights as Shareholders by participating at the AGM via real-time interaction with the Board and Senior Management, and voting from wherever location they might be, even from the comfort of their homes. Apart from the engagement with stakeholders through the Annual Reports and general meetings, the Company also makes announcements relating to its quarterly results and other relevant announcements to Bursa Malaysia via Bursa LINK to provide stakeholders with material key information which could affect their decision making, thus enhancing the level of transparency. To strengthen its line of communication with the Shareholders, as mentioned earlier, the Board had in July 2021 designated Encik Jeremy Nasrulhaq as the Senior Independent Director, to take heed of their concerns on matters related to corporate governance and the Group’s performance, amongst others. Sustainability Management Sustainability is increasingly becoming a necessity for corporations around the world to adopt and implement within their business operations to be sustainable. In cognisance of the importance of sustainability, the Board of KIBB had on 29 July 2021 established a Management level committee, the Group Sustainability Management Committee (“GSMC”), led by the GMD to drive the sustainability agenda for Kenanga Group. The objective of the GSMC is to support the Board in the governance of sustainability in KIBB Group including setting sustainability strategies, priorities and targets, to ensure that KIBB Group addresses sustainability risks and opportunities in an integrated and strategic manner to support its longterm strategies and success, by integrating sustainability considerations in the day-to-day operations of the Group and ensuring the effective implementation of the Group’s sustainability strategies and plans. In addition to the above, a Group Chief Sustainability Officer was appointed in 2022 and resources were assigned to advance the Group’s ESG agenda through the establishment of a Sustainability Department with dedicated headcount.
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