87 IHH highly values the feedback and input from our stakeholders, particularly our shareholders. Shareholders are encouraged to participate in the AGM proceedings and in instances where the AGM is conducted virtually, shareholders may pose questions in real-time while the meeting is in progress. We ensure sufficient time is provided for shareholders to ask questions about the Group’s performance, and any proposed resolutions. Board members and Management are present to address concerns raised, ensuring an interactive platform for a transparent and meaningful dialogue. During the AGM, queries raised by the Minority Shareholder Watch Group (MSWG) on IHH’s business or other pertinent governance issues raised prior to the AGM, and feedback, are shared with all shareholders. All questions posed by shareholders during the AGM will be made known to all meeting participants and answered by the relevant members of the Board or Senior Management at the AGM for the benefit of all shareholders present. In addition, the results of the voting for each resolution are immediately announced after the voting and verification process by the independent scrutineers. The Notice and agenda of the AGM, together with the Form of Proxy, are provided to shareholders at least 28 days prior to the AGM. This gives shareholders sufficient time to prepare to attend or appoint a proxy or proxies to attend and vote on their behalf. Each item of special business included in the Notice of AGM is accompanied by an explanatory statement for the proposed resolution to facilitate the full understanding and evaluation of the issues involved. The Chairman of the Board ensures that the AGM supports meaningful interactive engagement and robust discussions between the Board, Senior Management and shareholders. All Directors and Senior Management attend or virtually participate and are available at the AGM to address shareholders’ questions relating to functions and activities within their purview, unless other commitments preclude them from doing so. The minutes of the general meetings are published on IHH’s corporate website no later than 30 business days after the conclusion of the general meeting. Shareholders also can channel feedback and pose questions to the Company via info@ihhhealthcare.com. The Company leveraged available technology by conducting its Fourteenth AGM on 28 May 2024 on a virtual basis entirely via Remote Participation and Electronic Voting (RPEV) facilities, pursuant to Section 327(2) of the Companies Act 2016 and Clause 78 of the Company’s Constitution. The electronic means of conducting the Fourteenth AGM on a virtual basis facilitated and enabled shareholders to participate in the proceedings by audio and/or video capabilities without the need to be physically present at the meeting venue. Key Focus Areas and Future Priorities Moving forward, the Company will continue striving to achieve higher standards of corporate governance. To achieve this objective, the Board has identified the following key focus areas and future priorities in relation to the corporate governance practices. 1. Board Independence At the end of the financial year, INEDs constituted 50% of the Board, comprising ten members (excluding one Alternate Director). The INEDs play a crucial role in reinforcing the objectivity and impartiality of the Board. The Board believes that the current board composition provides an appropriate balance in terms of skills, knowledge, experience and independence, which is essential for promoting the interests of all shareholders and governing the Group effectively. Presently, there is a robust system of checks and balances provided by the INEDs and the representatives of various shareholders. Additionally, there is no single largest shareholder exerting control over the Company through Board representation. The Board acknowledges that promoting good corporate governance practices is an ongoing process. Therefore, the Board will continuously assess and implement relevant measures to enhance and safeguard the Board’s independence in the long term ensuring it remains dynamic and aligned with the Group’s needs. 2. Women Representation on Board At the end of the financial year, the Board had two women Directors, representing 20% of the Board composition (excluding Alternate Director). Despite having less than 30% women Directors, the Board is comprised of Directors with diverse backgrounds, international expertise, experience and culture. This diversity contributes to a wide range of perspectives and insights in Board decisions. The Board does not set a specify target for boardroom gender diversity. In ensuring Board diversity, the Board aims to achieve synergies of thinking through diverse cultures, experiences, skills, and other attributes rather than just in terms of gender as the appointment of Board members is based on objective criteria, merit and with due regard for diversity.
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