ENRA Group Berhad Annual Report 2018

141 A N N U A L R E P O R T 2 0 1 8 9. To transact any other business of which due notice shall have been given. By Order of the Board CHEONG LISA (MAICSA 7009457) Company Secretary Kuala Lumpur 30 July 2018 NOTES: PROXY: 1. In respect of deposited securities, only members whose names appear in the Record of Depositors on 4 September 2018 (General Meeting Record of Depositors) shall be eligible to attend and vote at this Twenty-Sixth (26th) Annual General Meeting (“AGM”) or appoint a proxy to attend and vote on his behalf. A proxy may but need not be a member of the Company. 2. Where a member is an authorised nominee, it may appoint at least one (1) proxy in respect of each securities account it holds with ordinary shares of the Company standing to the credit of the said securities account. A member other than an authorised nominee shall be entitled to appoint not more than two (2) proxies to attend and vote at the same meeting. Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“omnibus account”), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds. 3. Where a member appoints more than one (1) proxy, the appointment shall be invalid unless he specifies the proportions of his shareholding to be represented by each proxy. 4. The instrument appointing a proxy shall be in writing under the hand of the appointor or his attorney duly authorised in writing or if the appointor is a corporation either under Common Seal or under the hand of an officer or attorney duly authorised. 5. The Form of Proxy must be completed, signed and deposited with the Share Registrar, Bina Management (M) Sdn Bhd at Lot 10, The Highway Centre, Jalan 51/205, 46050 Petaling Jaya, Selangor Darul Ehsan not less than forty-eight (48) hours before the time set for the meeting or adjourned meeting. EXPLANATORY NOTES ON ORDINARY BUSINESS: 1. Audited Financial Statements Agenda item no. 1 is meant for discussion only pursuant to Section 340(1)(a) of the Companies Act, 2016 and will not be put forward for voting. 2. Remuneration of Non-Executive Directors (“NEDs”) (a) At the 25th AGM of the Company held on 13 September 2017, the shareholders had approved the following payment of fees and benefits to the NEDs: • Directors’ fees of up to RM620,000 for the period from 1 April 2017 until the conclusion of the AGM in 2018; and • benefits of up to RM180,000 for the period from 31 January 2017 until the conclusion of the AGM in 2018. Total amount utilised in respect of the NEDs’ fees as at 31 March 2018 was RM427,000. An amount of about RM179,000 is expected to be utilised for the remaining period from 1 April 2018 until the AGM in September 2018, resulting in a total estimated utilisation of about 98% of the approved amount. As for the benefits which comprise only the meeting allowances for attendance of Board and Board Committee meetings, total amount utilised at 31 March 2018 was RM80,000. Based on the meetings scheduled for the remaining period from 1 April 2018 until the conclusion of this 26th AGM, about RM60,000 is expected to be utilised, resulting in an estimated total utilisation of 98% of the approved amount. NOTICE OF ANNUAL GENERAL MEETING cont’d