93 Governance DAGANG NeXCHANGE BERHAD Integrated Report 2024 CORPORATE GOVERNANCE OVERVIEW STATEMENT PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS 1. CONDUCT OF GENERAL MEETINGS The AGM is the principal platform of communication with shareholders of the Company. The Integrated Report and the Notice of AGM are sent to registered shareholders within the prescribed period as allowed under the Company’s Constitution and the MMLR of Bursa Securities, as the case may be. In accordance with the MMLR of Bursa Securities, the Company will continue to implement poll voting for all proposed resolutions stated in the notice of any general meeting. The Company will appoint an independent scrutineer to validate the votes cast during these meetings. The 53rd AGM was conducted fully virtual, and the notice was issued to shareholders at least twenty-eight (28) days before the 53rd AGM to provide sufficient time for shareholders to consider the resolutions that would be discussed and decided at the 53rd AGM. During the 53rd AGM, the Chairman informed shareholders, corporate representatives and proxies who were present of their right to participate (including posing questions to the Board) and vote on the resolutions set out in the notice of the 53rd AGM. If required, external auditors are invited to the meeting to provide their professional and independent views to shareholders. Media members are not permitted to enter the AGM meeting hall; however, a media conference is usually held right after the AGM, where the Chairman and Executive Directors update media representatives on the resolutions passed and answer questions about matters related to DNeX Group. This approach allows the Company to communicate more efficiently with its stakeholders. 2. COMMUNICATION WITH STAKEHOLDERS The Board recognises that effective communication with stakeholders is essential for the sustainability of DNeX Group. Therefore, the Company provide stakeholders with timely, factual, and accessible information about all significant business events and risks associated with DNeX Group. The Board has implemented a corporate disclosure policy known as the Media and Investor Relations Policy, which aligns with the discourse requirements outlined in the MMLR of Bursa Securities. This policy also designates the principal contact and official spokespersons authorised and responsible for engaging with stakeholders, including the media and analysts. The Board acknowledges the importance of fostering effective two-way communication with investors and analysts to understand better DNeX Group’s vision, strategies, developments, and financial prospects. The Company regularly conducts engagement initiatives such as direct meetings and stakeholder dialogues to enhance mutual understanding. DNeX Group ensures that it promptly shares its financial performance, significant corporate developments, and other relevant information with shareholders and investors through announcements of its quarterly results, integrated reports, corporate updates to Bursa Securities, and press conferences. The Company follows a practice of reviewing any material information intended for public announcement, including annual and quarterly financial statements, press releases, and presentations to investors, analysts, and the media to ensure the information is accurate, precise, and presented objectively. The corporate website of DNeX Group features a dedicated Investor Relations section, which provides all relevant information about DNeX Group, including announcements to Bursa Securities, share price information, and the corporate governance structure. Stakeholders can also subscribe to e-mail alerts from DNeX Group through the Investor Relations page.
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