PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS 1. CONDUCT OF GENERAL MEETINGS The AGM is the principal platform of communication with shareholders of the Company. The Integrated Report together with the Notice of AGM is sent to registered shareholders within the prescribed period as allowed under the Company’s Constitution and the MMLR of Bursa Securities as the case may be. In accordance with the MMLR of Bursa Securities, the Company has implemented and will continue to implement poll voting for all proposed resolutions set out in the notice of any general meeting. An independent scrutineer will be appointed to validate the votes cast at any general meeting of the Company. The 51st AGM was conducted as a fully virtual meeting and the notice was issued to shareholders at least twenty-eight (28) days before the 51st AGM to provide sufficient time for shareholders to consider the resolutions that would be discussed and decided at the 51st AGM. During the 51st AGM, the Chairman informed shareholders, corporate representatives and proxies who were present of their right to participate (including posing questions to the Board) and vote on the resolutions set out in the notice of the 51st AGM. The external auditors are invited to the meeting to provide their professional and independent view to shareholders, if required. While members of the media are not invited into the AGM broadcast venue, a media conference is usually held immediately after the AGM where the Chairman, Group Managing Director and Executive Directors update media representatives on the resolutions passed and answer questions on matters related to the Group. This approach provides the Company with a more efficient way to address the stakeholders of the Company. 2. COMMUNICATION WITH STAKEHOLDERS The Board believes that stakeholders’ communication is an essential requirement of the Group’s sustainability. In view thereof, stakeholders are informed of all material business events and risks of the Group in a factual, timely and widely available manner. The Board has formalised a Corporate Disclosure Policy and Procedure not only to comply with the disclosure requirements as stipulated in the MMLR of Bursa Securities, but also sets out the persons authorised and responsible to approve and disclose material information to all stakeholders. The Board recognises the importance of facilitating effective two-way communication with investors and analysts to provide a greater understanding of the Group’s vision, strategies, developments and financial prospects. A variety of engagement initiatives including direct meetings and dialogues with stakeholders are constantly conducted to enhance mutual understanding. The Group’s financial performance, major corporate developments and other relevant information are promptly disseminated to shareholders and investors via announcements of its quarterly results, integrated report, corporate announcements to Bursa Securities and press conferences. It is the Group’s practice that any material information for public announcement, including annual, quarterly financial statements, press releases, and presentation to investors, analysts and media are factual and reviewed internally before issuance to ensure accuracy and is expressed in a clear and objective manner. The Group’s corporate website includes a dedicated Investor Relations section which provides all relevant information on the Group, including announcements to Bursa Securities, share price information as well as the corporate and governance structure of the Group. Stakeholders are also able to subscribe to e-mail alerts from the Group via the Investor Relations page. 135 DNeX INTEGRATED REPORT 2022
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