AL-SALAM REIT ANNUAL REPORT 2019

Corporate Governance Statement 89 ANNUAL REPORT 2019 AL-SALĀM REIT • Access to Information and Advice Prior to each Board meeting, the Board papers will be circulated to all Directors so that each Director has ample time to peruse and review them for further deliberation at the Board meeting. The Board papers includes among others, the following details: • Minutes of meeting of all Committees of the Board • Any matters arising from previous meetings • Business strategies and corporate proposals • Review of operational matters and inancial report of the Group • Progress report on risk management • Executive Committee and Audit Committee report The Board is fully aware of its duties and responsibilities with regards to the above and decisions and deliberation at the Board meetings are recorded and minuted by the Company Secretary. Company Secretary The Manager’s Joint Company Secretary and/or her assistants attend all Board meetings and, together with the Directors are responsible for the proper conduct of the meetings according to applicable rules and regulations. The Joint Company Secretary regularly updated the Board on new regulations and directives issued by regulatory authorities. 1.2 Board Composition Board composition influences the ability of the board to fulfil its oversight responsibilities. An effective board should include the right group of people with an appropriate mix of skills, knowledge, experience and independent elements that it the objectives and strategic goals. The right Board composition will ensure sufficient diversity and independence to avert groupthink or blind spots in the decision-making processes. It also enables the Board to be better equipped to respond to challenges that may arise and deliver value. The composition of the Board of Directors is as follows: a) 1 Independent Non-Executive Chairman b) 3 Non-Independent Non-Executive Directors c) 3 Independent Non-Executive Directors d) 1 Non-Independent Executive Director During the year ended 31 December 2019, the Board members convened five meetings and all Directors have complied with the minimum 50% attendance as required by Para 15.05 of the Listing Requirements. The members of the Board and their attendances at Board meetings in 2019 are set out below: 14 th BOD Special BOD 15 th BOD 16 th BOD 17 th BOD 20 Feb 2019 17 Apr 2019 29 May 2019 30 Aug 2019 20 Nov 2019 Dato’ Kamaruzzaman bin Abu Kassim 1 ⁄ ⁄ ⁄ ⁄ X Wan Azman bin Ismail ⁄ ⁄ ⁄ ⁄ ⁄ Zainah binti Mustafa ⁄ ⁄ X ⁄ ⁄ Dr. Mohd Hafetz bin Ahmad ⁄ ⁄ ⁄ ⁄ ⁄ Dato’ Dr. Rahah binti Ismail ⁄ ⁄ ⁄ ⁄ ⁄ Lukman bin Hj. Abu Bakar 2 ⁄ ⁄ ⁄ ⁄ ⁄ Yusaini bin H. Sidek ⁄ ⁄ ⁄ ⁄ ⁄ Dato’ Amiruddin bin Abdul Satar ⁄ ⁄ ⁄ ⁄ ⁄ Mohd Yusof bin Ahmad ⁄ ⁄ ⁄ ⁄ ⁄ Note: 1. Resigned w.e.f 20 January 2020 2. Resigned w.e.f 14 February 2020