AL-SALAM REIT ANNUAL REPORT 2019

Board Charter 86 ANNUAL REPORT 2019 AL-SALĀM REIT • 9. ANNUAL GENERAL MEETING (AGM) • The Board regards the AGM as an important event in the corporate calendar of which all Directors and key personnel should attend. The Board regards the AGM as the principal forum for dialogue with Unitholders and aims to ensure that the AGM provides an important opportunity for effective communication with, and constructive feedback from the Unitholders. • The Chairman encourages active participation by the Unitholders during the AGM. The Chairman and where appropriate, the Chief Executive Officer responds to Unitholders’ queries during the AGM. 10. COMMUNICATION AND INVESTOR RELATIONS The Board values constant dialogue and is committed to clear communication with Unitholders and investors. In this respect, as part of Al-Salām REIT’s active investor relations programme, discussions and dialogues are held with fund managers, financial analysts, Unitholders and the media to convey information about Al-Salām REIT’s performance, corporate strategy and other matters affecting Unitholders’ interests. The Manager communicates information on Al-Salām REIT to Unitholders and the investing community through announcements that are released to Bursa Securities via Bursa LINK. Such announcements include the quarterly results, material transactions and other developments relating to Al-Salām REIT requiring disclosure under the Listing Requirements of Bursa Securities. Communication channels with Unitholders are also made accessible via: • Press and analysts’ briefings • One-on-one/group meetings, conference calls, investor luncheons, domestic/overseas roadshows and conferences • Annual Reports • Press releases on major developments of Al-Salām REIT • Al-Salām REIT’s website at www.alsalamreit.com.my With the majority of units in Al-Salām REIT held by institutional investors, the Manager considers meetings with local and foreign fund managers an integral part of investor relations. These meetings and roadshows with investors enabled the Manager to update potential and current Unitholders on Al-Salām REIT’s significant developments and its medium to long term strategies. In addition to ensuring that the published Annual Report and quarterly results announced to Bursa Securities are available to all Unitholders, Al-Salām REIT has established a website at www.alsalamreit.com.my from which investors and Unitholders can access for information. While the Manager endeavours to provide as much information as possible to Unitholders and stakeholders, it is mindful of the legal and regulatory framework governing the release of material and price-sensitive information. 11. COMPANY SECRETARY The Board appoints the Company Secretary, who plays an important advisory role, and ensures that the Company Secretary fulfils the functions for which he/ she has been appointed. The Company Secretary is accountable to the Board on all governance matters and must keep abreast of and inform the Board of current governance practices. The Board members have unlimited access to the professional advice and services of the Company Secretary.