PRINCIPLE C: INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS I. Communication with Stakeholders The Company ensures that its communication with its shareholders and various stakeholders is transparent, timely and with quality disclosure. The relevant information is communicated to shareholders and investors through various disclosures and announcements to Bursa Securities, including the quarterly financial results, annual reports and where appropriate, circulars and press releases. The Company makes use of a broad range of communication channels to disseminate information regarding the Company and the Group. The communication channels would include electronic facilities provided by Bursa Securities for release of announcements to the public, corporate website, social media, emails, road shows or events as well as direct interaction with the shareholders at the general meetings of the Company. II. Conduct of General Meetings The general meetings of the Company are the principal forum for shareholders to dialogue and interact with the Directors of the Company. In order to ensure effective participation and engagement with the shareholders, the members of the Board and senior management attend the general meetings to respond to the questions raised by the shareholders and the shareholders are given opportunities to express their opinions and raise concerns over issues relating to business and affairs of the Company. The Chairman of the Board will chair the general meetings and allow the shareholders or proxy holders to speak and seek clarifications on the resolutions tabled at the meetings before exercising their voting rights. The 20th Annual General Meeting (“AGM”) of the Company was held on 27 May 2021. In line with the MCCG, the notice of the 20th AGM was issued to the shareholders on 28 April 2021, more than 28 days before the 20th AGM, and beyond the requisite 21 days’ notice as prescribed by the Companies Act 2016 and Listing Requirements. The notice of general meetings and circular to shareholders provides details of the resolutions proposed along with background information and justifications for undertaking the corporate proposals alongside the recommendations from the Board. The Company leverage on technology and conducted the 20th AGM on a virtual basis through live streaming from the broadcast venue at the Company’s business premise. The voting of the 20th AGM was conducted by poll in accordance with Paragraph 8.29A of the Listing Requirements of Bursa Securities and the shareholders exercised their voting rights remotely using electronic voting platform. The outcome of the said AGM was announced to Bursa Securities on the same day after the conclusion of the meeting. This Statement was approved by the Board of Director of the Company on 23 March 2022. 49 P R G H O L D I N G S B E R H A D A N N U A L R E P O R T 2 0 2 1 CORPORATE GOVERNANCE OVERVIEW STATEMENT (cont’d)
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