STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND SHAREHOLDERS The Company dispatches its notice of AGM to shareholders at least 28 days before the AGM, in advance of the notice period as required under the CA 2016 and MMLR. The additional time given to shareholders allows them to go through the Annual Report and Circular to shareholders, and make the necessary attendance and voting arrangements. The Company allows a member to appoint a proxy who may be a member of the Company. If the proxy is not a member of the Company, he/she need not be an advocate, an approved company auditor or a person approved by the Companies Commission of Malaysia. The Company has also removed the limit on the number of proxies to be appointed by an exempt authorised nominee with shares in the Company for Omnibus account to allow greater participation of beneficial owners of shares at general meetings of the Company. The Constitution of the Company further accord proxies the same rights as members to attend, participate, speak and vote at the general meeting. Essentially, a corporate representative, proxy or attorney is entitled to attend, speak and vote as if they were a member of the Company. The AGM is the principal forum for dialogue with individual shareholders, as it provides shareholders the opportunity to ask questions about the resolutions being proposed or about the Group’s operations in general. At each AGM, a presentation is given by the Company to explain the Group’s strategy, performance and major developments to shareholders. The Board encourages shareholders to participate in the question and answer session at the AGM. The responses to these questions are provided during the AGM to enable all meeting participants to stay informed. Any unresolved questions and comments by shareholders during the AGM are compiled and answered post-AGM. The Directors, Company Secretaries and the Company’s external auditors are available to respond to the queries raised. The Share Registrar is also available to attend to matters relating to shareholders’ interests. The minutes and summary of key matters discussed at the AGM shall be published on the Company’s website within 30 business days from the date of AGM. The Company had leveraged on technology to facilitate remote shareholders’ participation and electronic voting for the conduct of poll on the resolutions at its virtual 14th AGM which was held on 2 June 2023. The 14th AGM, attended by all the Directors virtually, was conducted fully virtual through live streaming and online remote voting via Remote Participation and Voting facilities (“RPV”). With the RPV, shareholders are able to exercise their right as members of the Company to participate (including posing questions to the Board of the Company before or during the AGM) and vote remotely by registering themselves via TIIH Online. All questions raised by shareholders and proxies via the Query Box at https://tiih.online were attended by the Board with meaningful response. The key matters raised at the 14th AGM and the Company’s responses were published on the Company’s website at https://www.kimlun.com within 30 business days from the date of 14th AGM. Extraordinary General Meetings (“EGM”) are held as and when required. When an EGM is held to obtain shareholders’ approval on certain business or corporate proposals, comprehensive circulars to shareholders will be sent within prescribed deadlines in accordance with regulatory and statutory provisions. The Board put all resolutions to vote by poll and make an announcement of the detailed results, verified by independent scrutineer, showing the number of votes cast for and against each resolution. This statement is made in accordance with the resolution of the Board of Directors dated 1 April 2024. FUTURE PRIORITIES During FY2023, the Group taken steps to accomplish the future priority disclosed in last financial year’s Corporate Governance Overview Statement i.e. enhancing the Group’s sustainability reporting. The Company appointed an ESG consultant to advise and guide the Group in sustainability reporting. Please refer to pages 26 to 43 of this Annual Report for the enhanced Sustainability Statement . Looking ahead to financial year ending 31 December 2024, the priorities of the Board will be further enhancement of its the Group’s sustainability reporting. CORPORATE GOVERNANCE OVERVIEW STATEMENT 057 Annual Report 2023
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