STRENGTHEN RELATIONSHIP BETWEEN COMPANY AND SHAREHOLDERS The Company dispatches its notice of AGM to shareholders at least 28 days before the AGM, in advance of the notice period as required under the CA 2016 and MMLR. The additional time given to shareholders allows them to go through the Annual Report and Circular to shareholders, and make the necessary attendance and voting arrangements. The Company allows a member to appoint a proxy who may be a member of the Company. If the proxy is not a member of the Company, he/she need not be an advocate, an approved company auditor or a person approved by the Companies Commission of Malaysia. The Company has also removed the limit on the number of proxies to be appointed by an exempt authorised nominee with shares in the Company for Omnibus account to allow greater participation of beneficial owners of shares at general meetings of the Company. The Constitution of the Company further accord proxies the same rights as members to attend, participate, speak and vote at the general meeting. Essentially, a corporate representative, proxy or attorney is entitled to attend, speak and vote as if they were a member of the Company. The AGM is the principal forum for dialogue with individual shareholders, as it provides shareholders the opportunity to ask questions about the resolutions being proposed or about the Group’s operations in general. In every AGM, the Company conducts a presentation on the performance of the Group and encourages the shareholders to enquire about the Group’s performance. The Directors, Company Secretaries and the Company’s external auditors are available to respond to the queries raised. The Share Registrar is available to attend to matters relating to shareholders’ interests. The minutes and summary of key matters discussed at the AGM shall be published on the Company’s website within 30 business days from the date of AGM. The Company had leveraged on technology to facilitate remote shareholders’ participation and electronic voting for the conduct of poll on the resolutions at its virtual 13th AGM which was held on 2 June 2022. The 13th AGM, attended by all the Directors virtually, was conducted fully virtual through live streaming and online remote voting via Remote Participation and Voting facilities (“RPV”). With the RPV, shareholders are able to exercise their right as members of the Company to participate (including posing questions to the Board of the Company before or during the AGM) and vote by registering themselves via TIIH Online. All questions raised by shareholders and proxies via the Query Box at https://tiih.online were attended by the Board with meaningful response. The key matters raised at the 13th AGM and the Company’s responses were published on the Company’s website at https:// www.kimlun.com within 30 business days from the date of 13th AGM. Extraordinary General Meetings (“EGM”) are held as and when required. When an EGM is held to obtain shareholders’ approval on certain business or corporate proposals, comprehensive circulars to shareholders will be sent within prescribed deadlines in accordance with regulatory and statutory provisions. The Board put all resolutions to vote by poll and make an announcement of the detailed results showing the number of votes cast for and against each resolution. This statement is made in accordance with the resolution of the Board of Directors dated 30 March 2023. FUTURE PRIORITIES During FY2022, the Board has accomplished the future priority disclosed in last financial year’s Corporate Governance Overview Statement i.e. establishment and implementation of the Director’s Fit and Proper Policy for the appointment and re-election of Directors in order to enhance the governance in relation to the Board’s quality and integrity and to ensure that each of its Directors has the character, experience, integrity, competence, time and commitment to effectively discharge his role as a Director. The Fit and Proper Policy is made available on the Company’s website at https://www.kimlun.com. Looking ahead to financial year ending 31 December 2023, the priorities of the Board will be enhancing the Group sustainability reporting. CORPORATE GOVERNANCE OVERVIEW STATEMENT Annual Report 2022 50
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