24 EXCEL FORCE MSC BERHAD PRINCIPLE A- BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) I. Board Responsibilities (cont’d) 1.0 The Company is headed by a Board, which assumes responsibility for the Company’s leadership and is collectively responsible for meeting the objectives and goals of the Company. (cont’d) 1.5 The Company Secretaries carry out the following tasks:- (a) Attend and ensure proper conduct and procedures at all Boardmeetings, Board committeemeeting, annual general meeting, extraordinary general meetings and other meetings that require the attendance of the Company Secretaries; (b) Ensure that matters discussed at the meetings are properly recorded and minuted; (c) Ensure that audited financial statements, quarterly financial results, annual reports, circulars and all relevant announcement are released to Bursa Securities on a timely manner; (d) Ensure that the Company complies with MMLR and the requirements of the relevant authorities; (e) Inform and keep the Board updated of the latest enhancement in corporate governance, changes in the legal and regulatory framework, new statutory requirement and best practice; (f) Keep the Directors and principal officers informed of the closed period for trading in the Company's securities; and (g) Ensure proper record and maintenance of the Company's proceedings, resolutions, statutory records, register books and documents. 1.6 The Board convenes on scheduled meetings quarterly to deliberate and approve the release of the Group's quarterly results. Additional meetings will be convened as andwhen needed. The agenda and Board papers for each item as well as minutes of previous meetings are circulated prior to the Board meetings to give the Directors sufficient time to deliberate on the issues to be raised at the Board meetings. Information is provided to the Board in the form of quarterly financial results, progress reports of core business, products developments, regulatory updates, business development, audit report as well as risk management reports. Upon recommendation by the Management or Board Committee members, the Board will deliberate and discuss on all matters before any decision is to be made. All proceedings of the Board/Board Committee meetings are properly minuted and signed by the Chairman of the meeting. All Directors have direct and unrestricted access to the advice and services of the Company Secretaries who are qualified and competent. This will ensure that they have unrestricted access of information within the Group. The Directors are also able to receive advice and services from the external auditors and other independent professionals upon their request. The Board is kept updated on the Company’s activities and its operations on a regular basis. The Directors also have access to all reports on the Company’s activities, both financial and operational. External auditors and internal auditors are invited to attend meetings to provide insights and professional views, advice and explanation on matter specify in the meeting agenda. When necessary, senior management team fromdifferent department are also invited to participate at the Boardmeeting to enable all Board members to have equal access to the latest updates and development of the business operation presented by the senior management team. Corporate Governance Overview Statement (cont’d)
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